Administrative Support Assistant - Part Time - Night Shift - Nursing Office - Includes Weekend Hours

Position Summary

At Stony Brook Medicine, an Administrative Support Assistant is a valuable member of our team, providing administrative and executive support and interfacing with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties

• Utilizes IT systems relevant to Nursing Office operations for data entry, reporting, and data analysis.
• Captures and coordinates office functions for the Nursing Office, including telephone reception, processing of clear, concise, and courteous communication, record keeping, preparation and filing of memorandum/reports, photocopying, and distributing information.
• Keeps accurate records on staffing each day to ensure scheduling system accuracy.
• Develops electronic files for storing, analyzing, and presenting information. Creates professional quality spreadsheets, charts, graphs, data base reports, and in-house communication.
• Prepares administrative statistics and reports under the direction of the Director of Nursing Support Services.
• Ensures Nursing Office operation logs remain up to date and checked accordingly.
• Analyzes data pertinent to the utilization of nursing staff/skill mix hospital wide, including overtime utilization and the allocation of Safety Care Assignments.
• All other duties as assigned.

Qualifications

• Associate's degree.
• At least 2 years of relevant experience in an administrative capacity.
• Computer skills with expertise in Microsoft Office Suite.
• Experience and skill in focusing on details, accuracy, multi-tasking, and follow-through.
• Ability to effectively interact and communicate with all departmental heads/supervisors on a house wide basis.

Preferred Qualifications

• Bachelor’s degree.
• Computer skills to include PeopleSoft, Kronos, Cerner.
• Past experience in hospital or healthcare setting.
• Knowledge and experience in the application of performance improvement methodologies.