Administrative Support Assistant - JCCC Records Office

About the role

The Missouri Department of Corrections is seeking an individual to join its team. This position involves transforming lives through providing skills for community contribution, with a focus on rehabilitation and reintegration.

Responsibilities

• Maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
• Types/edits a variety of material, including correspondence; attends meetings and takes notes; transcribes written and verbal communication
• Supervises/trains staff; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures

Requirements

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year)

Qualifications

• Minimum qualifications include a high school diploma or equivalent.

Skills

• Knowledge of office procedures and practices
• Ability to maintain confidentiality
• Strong organizational and time management skills
• Excellent communication and interpersonal skills

Benefits

• Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program

Pay

The annual salary listed for this position includes the additional $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.

Schedule

Positions in the Missouri Department of Corrections are available on various shifts, including those that begin on or between 12:00pm (noon) and 5:00am, which may qualify for additional differentials.

Equal Opportunity Employer

The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.