Administrative Support Assistant - JCCC Institutional Parole Office
About the role
The position is eligible for an additional $1.50 per hour maximum security differential ($3,120 annually) for full-time positions in maximum security institutions. This role is part of the Missouri Department of Corrections, where employees transform lives through providing skills for community contribution.
Responsibilities
- Maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
- Types/edits a variety of material, including interpreting/applying established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication
- Supervises/trains staff; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
- Maintains fiscal records; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
- Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
- Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures
Requirements
- Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
- Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year)
Qualifications
All requested documents must be received by the closing date listed. Additional benefits include a $2.00 per hour shift differential for shifts starting between 12:00pm and 5:00am at 24/7 facilities, and a $1.00 per hour restrictive housing differential for posts in segregation units. Employees can expect a guaranteed 1% pay increase for every two years of continuous service up to 20 years. The Missouri Department of Corrections promotes from within and seeks to recognize employees who serve with distinction.
Skills
Knowledge of Microsoft Office applications, ability to interpret and apply policies and procedures, strong organizational and time management skills, and proficiency in data entry and record keeping.
Benefits
Includes retirement plan, health insurance, paid life insurance, long-term disability insurance, cafeteria plan, paid holidays, leave accruals, uniforms, pre-service and in-service training, access to credit union, direct deposit of paycheck, employee health, wellness, and safety initiatives, and the MOST 529 College Savings Program.
Pay
Salary range based on experience and qualifications.
Schedule
Hours vary depending on the specific role and location.