Administrative Support Assistant I (Part Time) (Camp Verde, AZ)

About the role

The Yavapai County Cooperative Extension Office is seeking an enthusiastic and organized individual to fill the position of Administrative Support Assistant I. This individual is the initial contact for both internal and external stakeholders. The incumbent will work with Extension faculty, staff, and community members, and as such, demonstrate a friendly, helpful, and professional first impression to all who interact with the office.

Responsibilities

• Record minutes at meetings and process the written report for distribution.
• Print and distribute reports, correspondence, technical documents, forms, and fliers.
• Maintain existing spreadsheets, input data, and update databases, and cross-index and alphabetically file documents or correspondence.
• Work closely with the Prescott office and Kingman office Administrative Support on transactions to ensure processing is complete.
• Maintain all office calendars.
• Arrange for facilities and services to conduct conferences, workshops, or meetings as directed by the supervisor.
• Arrange for conference/workshop registration and setup.
• Monitor and order office supplies.
• Troubleshoot technical difficulties with office equipment and computers in consultation with appropriate IT and other technical consultants.
• Aid departments with Concur travel.

Requirements

• High school diploma or high school diploma equivalency is required.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational abilities and able to manage and establish work priorities as needed.
• Able to work collaboratively in a team environment.
• Proficient in Microsoft Office Programs (Work, Excel, and PowerPoint) and Adobe.
• Knowledge of standard office policies and procedures.
• Able to work in a busy and sometimes noisy work environment.

Skills

• Experience working with the public in a school, college, and/or community-based organization setting.
• Prior work in an administrative support position or in a similar role.
• Experience working with financial administration software.
• Previous experience with social media, marketing, and digital communications.

Benefits

• Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Pay

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture.

Schedule

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.