Administrative Assistant I (Part-Time)

About the role

The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees.

Responsibilities

• Requisitions supplies and equipment;
• prepares budgets and payroll, checks operating reports for accuracy and conformance to policies and standards;
• updates publications;
• types correspondence, invoices, statements, reports, and other materials from copy or notes;
• composes and types letters, memoranda, minutes, notices, and other correspondence;
• oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions;
• operates a computer, photocopier, printer, calculator, facsimile machine, and other office equipment as required;
• maintains specialized manual or automated filing systems;
• maintains supervisor’s and other department personnel’s appointment calendars as required;
• responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers;
• researches, collects, and compiles data for administrative reports;
• gathers information on projects from departments and offices; edits and proofreads the information submitted;
• prepares reminders to departments and office staff, and requests updates on projects and events as needed;
• prepares agenda items and minutes for department related meetings or committees;
• oversees special projects as required or requested by supervisor;
• oversees department inventory and archives correspondence in accordance with record retention specifications;
• prepares and submits payroll for department as needed.

Requirements

• High School Diploma or GED; supplemented by four (4) years of responsible secretarial experience including use of computers and standard software applications such as Word or Excel.
• An excellent keyboard skill is a must.

Qualifications

• Required: High School Diploma or GED; supplemented by four (4) years of responsible secretarial experience including use of computers and standard software applications such as Word or Excel.
• Preferred: Associate Degree or college level course work in business, public administration, computer applications or any related field; an equivalent combination of training and experience may be substituted for the above requirements.

Skills

• Knowledge of modern office terminology, methods, practices and procedures.
• Knowledge of modern information systems and software.
• Knowledge of business English and arithmetic.
• Knowledge of departmental and municipal rules, regulations, policies, and procedures.
• Skills in the use of modern office equipment.
• Skill in communicating information tactfully and impartially.
• Ability to understand and follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, and the general public.
• Ability to make decisions and interpretations in accordance with established rules, policies, and procedures.
• Ability to ensure confidentiality in matters related to the collective bargaining process.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.

Benefits

Low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans.

A 4-Day Work Week and an Award Winning Wellness Program.

A generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave.

Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program.

Pay

The starting rate of pay will be $24.92 per hour.

Schedule

The work is performed primarily in an office environment.