Administrative Support Assistant - Central Office Purchasing Unit

This position is located in the Department's purchasing section. A position in the Missouri Department of Corrections is more than a job — it's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls.

Responsibilities

• Maintains, with relative independence, a significant phase or segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies, rules, and procedures.
• Maintains calendars and schedules; coordinates meeting logistics; arranges travel and accommodations.
• Types and edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation and application of established policies and procedures.
• Attends meetings and takes notes; transcribes written and verbal communication.
• Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines.
• Reviews work for accuracy, timeliness, and conformance with procedures and processes; mentors and advises staff on work issues; evaluates employees’ performance.
• Recommends or implements disciplinary or corrective action; approves and monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures.
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts.
• Prepares and/or oversees the processing of personnel, payroll, time, and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports.
• Establishes and maintains complex filing systems; prepares or oversees the preparation of records for storage and/or archiving; maintains correspondence and report files.
• Enters, updates, and retrieves information; develops spreadsheets and databases.
• Obtains quotes and bids for commodities, equipment, and services; initiates and oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders.
• Prepares or oversees the processing of supply requisitions, expense accounts, and other program or agency documents; maintains cost and/or inventory records.
• Performs, reviews, and verifies complex computations involving the application of rules and regulations.
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; administrative supervisor reviews significant departures from established policies or procedures.
• Performs other related work as assigned.

Requirements

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
• OR three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year.)

All requested documents must be received by the closing date listed.

Benefits

• Missouri State Employee Retirement System
• Deferred compensation plan
• Health insurance (medical, vision, dental for employees and family)
• Paid life insurance
• Long-term disability insurance
• Cafeteria plan
• Paid holidays
• 10 hours annual leave per month
• 10 hours sick leave per month
• Uniforms provided when required
• Pre-service and in-service training
• Access to credit union
• Direct deposit of paycheck (required)
• Employee health, wellness, and safety initiatives
• MOST 529 College Savings Program

Pay

• Guaranteed 1% pay increase for every two years of continuous service up to 20 years.
• $2.00 per hour shift differential if assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and employed at a 24/7 congregate care facility (e.g., institution, transition center, supervision center, or command center).
• $0.75 per hour medium security or $1.50 maximum security differential if working full-time at a qualifying facility.
• $1.00 per hour restrictive housing differential if assigned a regular post within a restrictive housing/segregation unit at any facility.