Administrative Support Assistant, Central Office

About the role

The Pennsylvania State University, Residence Life, seeks an Administrative Support Assistant to serve as the first point of contact, manage routine communications, and coordinate unit needs across the Commonwealth.

Responsibilities

• Greet customers, provide information, and refer as appropriate.
• Screen and process routine telephone communications, mail, and requests.
• Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.
• Maintain budget, process financial transactions, track expenditures.
• Cook up travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials, and correspondence.
• Update and make routine changes to web pages.
• Maintain confidentiality and sensitive information and materials.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain inventory and order or purchase office supplies.

Requirements

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted.

Required Certifications: None.

Qualifications

None specified.

Skills

Not specified.

Benefits

Salary range: $40,608.00 - $58,836.00.

Penn State provides a competitive benefits package including comprehensive medical, dental, and vision coverage, robust retirement plans, substantial paid time off, and a 75% tuition discount for employees, spouses, and children.

Pay

$40,608.00 - $58,836.00.

Schedule

Not specified.

Application Instructions

To apply, click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Background checks/clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Equal Opportunity Employer

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Additional Information

For more details on the benefits package, visit our Benefits Page. For information on campus security, see the Combined Annual Security and Annual Fire Safety Report. For federal contractors labor law poster, see PA State Labor Law Poster. For Penn State policies, copyright information, hotlines, and more, visit our respective pages.