Administrative Assistant, Centralized Support

Duties And Responsibilities

• Maintaining positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting.
• Creating and maintaining vendor and employee master files.
• Reviewing and reconciling customer statements and accounts.
• Receiving, placing, and filling customer orders and purchase orders.
• Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies.
• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.

Required Skills And Abilities

• Excellent listening and communication skills.
• Intermediate proficiency in Microsoft Office Suite.
• Positive interpersonal skills with strong attention to detail.
• Ability to work in both a team environment and independently.
• Ability to thrive in a multitasking environment.
• Bilingual in Spanish a plus.

Education And Experience

• 1+ years of administrative experience is required.
• Construction supply and equipment industry knowledge a plus.
• Experience with Coupa is preferred.

Physical Requirements

• The ability to work out of one of our OES offices.
• This is not a fully remote role.
• Must be able to sit or stand for prolonged periods of time.
• Must be able to lift 15 pounds if needed.