Administrative Support Assistant - Central Office

We need to output HTML fragment with sections for headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must remove boilerplate like EEO, drug-free workplace, etc. Must preserve all substantive info. We need to parse the posting. Content: Intro: "A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!" Then list of benefits: "Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program." Then "The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace." -> boilerplate, remove. Then "This position will provide support to Central Office Personnel" then a long description of duties/responsibilities. That is the responsibilities section. Then "Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned" That's responsibilities. Then "Minimum Qualifications Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year) All requested documents MUST be received by the closing date listed." That's qualifications/requirements. Then "Contingent upon your position, you may also be eligible to receive: A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility. The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date." That's pay details (differentials, guaranteed increase). Also maybe schedule? Not explicit schedule. Then "The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction." That's maybe about role or benefits? Could be about career development but not a specific section. Might be considered part of About the role? Could be included in About the role. Then contact email: "DOC.Employment@doc.mo.gov" - that's application instruction? It's contact email; maybe we should drop as per instruction: remove application instructions. The instruction says remove application instructions. So we should drop the email. Now decide sections: - About the role: could include the introductory paragraph about calling, transforming lives, etc. Also maybe the tradition of promotion paragraph. We'll include that. - Responsibilities: the long list of duties. - Requirements/Qualifications: Minimum Qualifications paragraph. - Benefits: the list of benefits. - Pay: the differentials and guaranteed increase. - Schedule: Not present; no explicit schedule info. So we omit Schedule. - Skills: Not explicitly listed; maybe we could infer but we should not invent. So omit Skills. Thus we will have sections: About the role, Responsibilities, Requirements (or Qualifications), Benefits, Pay. We need to use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must preserve all substantive information; do not invent or summarize away detail. We need to format lists appropriately. For About the role: we have prose: "A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!" plus maybe the tradition paragraph: "The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction." We can combine into one

  or multiple

  . Probably one

  with both sentences. For Responsibilities: we need to break into list items. The responsibilities text is a long paragraph with many semicolons. We could split by semicolons into list items. But we must preserve all detail; we can keep as a single

  but instruction says use

  • for any list of duties/requirements/benefits. Since responsibilities are a list of duties, we should make a list. We'll split by semicolons and maybe also by periods? The text includes many semicolons separating duties. We'll create
  • for each duty segment. Let's extract duties: From text: "Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned" We need to split by semicolons, but also there are some periods inside like "Types/edits a variety of material, which may contain technical or specialized terminology;" Actually there is a comma after "material," then "which may contain..." then semicolon after "terminology". We'll just split by semicolon. Let's produce list items: 1. Maintains with relative independence, a significant phase/segment of a clerical process or office activity 2. makes frequent decisions in accordance with agency policies/rules/procedures 3. maintains calendars/schedules 4. coordinates meeting logistics 5. arranges travel and accommodations Types/edits a variety of material, which may contain technical or specialized terminology 6. composes correspondence including some interpretation/application of established policies and procedures 7. attends meetings and takes notes 8. transcribes written and verbal communication 9. Supervises/trains staff performing clerical and other support tasks 10. plans work assignments 11. organizes/coordinates workflow 12. establishes priorities and deadlines 13. reviews work for accuracy/timeliness/conformance with procedures and processes 14. mentors/advises staff on work issues 15. evaluates employees’ performance 16. recommends or implements disciplinary/corrective action 17. approves/monitors leave requests 18. reviews documents for accuracy, completeness, and compliance with established policies and procedures 19. Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures 20. codes and records transactions to prescribed accounts 21. prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records 22. oversees and/or participates in the preparation of standardized reports and complex ad hoc reports 23. establishes and maintains complex filing