Administrative Support Assistant - Central Office

About the Role

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls.

Responsibilities

• Maintains, with relative independence, a significant phase or segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies, rules, or procedures.
• Maintains calendars and schedules; coordinates meeting logistics; arranges travel and accommodations.
• Types and edits a variety of material, which may contain technical or specialized terminology; composes correspondence including interpretation and application of established policies and procedures.
• Attends meetings and takes notes; transcribes written and verbal communication.
• Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines.
• Reviews work for accuracy, timeliness, and conformance with procedures and processes; mentors and advises staff on work issues; evaluates employees’ performance.
• Recommends or implements disciplinary or corrective action; approves and monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures.
• Maintains fiscal records requiring limited knowledge of governmental accounting methods; codes and records transactions to prescribed accounts.
• Prepares and/or oversees the processing of personnel, payroll, time, and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports.
• Establishes and maintains complex filing systems; prepares or oversees the preparation of records for storage and/or archiving; maintains correspondence and report files.
• Enters, updates, and retrieves information; develops spreadsheets and databases.
• Obtains quotes or bids for commodities, equipment, and services; initiates or oversees the preparation and processing of supply requisitions and purchase orders within defined limits.
• Prepares or oversees the processing of supply requisitions, expense accounts, and other program or agency documents; maintains cost and/or inventory records.
• Performs, reviews, and verifies complex computations involving the application of rules and regulations.
• Carries out assigned responsibilities with considerable independence; performs other related work as assigned.

Requirements

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
• OR three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency.
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year.

Benefits

• Missouri State Employee Retirement System
• Deferred compensation plan
• Health insurance (medical, vision, dental for employees and family)
• Paid life insurance
• Long-term disability insurance
• Cafeteria plan
• Paid holidays
• 10 hours annual leave per month
• 10 hours sick leave per month
• Uniforms provided when required
• Pre-service and in-service training
• Access to credit union
• Direct deposit of paycheck (required)
• Employee health, wellness, and safety initiatives
• MOST 529 College Savings Program

Pay

• A $2.00 per hour shift differential if assigned to a shift that begins on or between 12:00pm (noon) and 5:00am at a 24/7 congregate care facility (e.g., institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if working full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if assigned a regular post within a restrictive housing/segregation unit at any facility.
• Guaranteed 1% pay increase for every two years of continuous service up to 20 years.

If transferring from another State of Missouri agency and receiving state retention pay, retention pay may differ until the applicable retention anniversary date.