Administrative Support Assistant

About the role

The incumbent will serve as a Administrative Support Assistant to the Associate Director, Patient Care Services/Nurse Executive (ADPCS/NE) and will report to the Health System Specialist/Executive Assistant (HSS/EA).

Responsibilities

• Aids in the development and direction of all administrative functions for Nursing.
• Assists in planning, directing, and controlling Nursing Services administrative activities.
• Establishes parameters for policies and procedures, personnel management, procurement oversight, training coordination, and award preparation.
• Coordinates with the Nurse Recruiter to manage resources involving authorized FTEE, staffing levels, and vacancies.
• Identifies workload trends and performs statistical analyses to determine resource needs and projections.
• Executes personnel decisions in coordination with Chiefs and Nurse Managers.
• Coordinates with the Education Department and HR to ensure timely, accurate, and complete documentation for incoming students.
• Serves as an ordering official for equipment and commodity procurements within Nursing Services.
• Prepares budget estimates based on historical information and identifies changes needed.
• Maintains a system to control purchasing and the use of supplies.
• Coordinates and conducts audits and inspections as assigned.
• Completes Contract Officer Representative (COR) Level 1 training and aids in the management of procurement for the Service Lines.
• Performs other related duties as assigned.

Requirements

• One year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization.
• Knowledge of a full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management, and related administrative areas.
• Ability to identify problem and potential problem areas based on daily observations or studies.
• Analytical and evaluative skills to address issues or functions related to hospital/healthcare administration.
• Proficiency in PC computer equipment, printers, and software to provide staff support and accomplish specific programs and projects.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to transmit, receive, and acknowledge electronic mail.

Qualifications

• To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/16/2026.
• Specialized experience: At least one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization.
• Competencies: Contract Formation, Interpersonal Skills, Project Management.

Pay

Details about pay are not specified in the provided job posting.

Schedule

Monday - Friday 7:30 a.m. - 4:00 p.m.