Administrative Supervisor II

We need to output HTML fragment with sections: About the role? The description includes Salary, FLSA Status, benefits, summary, responsibilities, qualifications. We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should only include sections that have real specific content. We have Salary info: "Salary: NB15 Steps 2-4 at $5,394.87- $5,902.51; Longevity Steps 5-8 $6,175.52 – $7,079.23". Also FLSA Status: Non-Exempt Steps 2 – 6; Exempt Steps 7 -8. That's pay info. So we can have a Pay section with that content. Benefits: "The position includes a state retirement system, with a deferred comp program available. Health insurance package includes Medical, Dental, and county contributions to a HRA. Includes up to 11 paid holidays and additional floating holidays per collective bargaining agreement. Along with monthly accrued vacation and sick leave." That's benefits. Schedule: Not explicitly given. No schedule info. So we should not create Schedule section. About the role: Could use summary paragraph: "Assists the Court Administrator in representing the District Court and directing staff in overall administration, management and daily operations; coordinates and directs activities relating to the clerk's office and varied court services in accordance with the court's policies and applicable laws." That's a summary. Could be About the role. Responsibilities: The long list of essential duties and responsibilities. We'll put under Responsibilities heading. Qualifications: The qualifications section includes education/experience and abilities list. We'll put under Qualifications heading. Skills: Not explicitly separate; qualifications include skills like software proficiency, etc. Could we create Skills section? The instruction: prefer few substantive sections over many thin ones. We could embed skills within Qualifications. Probably better to not create separate Skills unless there is explicit skills list. There's a list of software proficiencies etc. That could be considered skills. But we can keep under Qualifications. We need to use

• for any list of duties/requirements/benefits. So for responsibilities, we need to break into list items. The responsibilities paragraph is long; we could split into logical bullet points. However we must preserve ALL substantive information; we cannot invent or summarize away detail. We can break the paragraph into bullet points but must keep all details. That's okay as long as we don't lose info. We'll need to parse the responsibilities text into distinct duties. It's long; we can create bullet points for each major duty separated by periods or semicolons. Must be careful not to omit. Similarly qualifications list: we can bullet. Benefits: we can bullet. Pay: we can just put paragraph. We must not repeat job title as heading. Not include Job ID etc. We must remove boilerplate like EEO etc. Not present. Let's extract responsibilities text from the posting. It starts after "Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES (This class specification reflects the general concept and intent of the classification; listing may not include all of the duties nor do the listed examples include all tasks which may be required in this position.) Under the direction of the Court Administrator this position assumes responsibility for directing daily courtroom staff and operations, performing all functions and duties as necessary to maintain the integrity of the courtroom and record.Performs supervisory responsibilities in accordance with the court's policies, procedures, and applicable laws. Supervisory responsibilities include but are not limited to assisting in interviews, making recommendations to hire and train employees; planning, assigning, directing and evaluating work; appraising performance; recommend promotion and disciplinary actions; assist when needed with customers, attorneys, and law enforcement, addressing complaints and resolving miscellaneous personnel issues.Assists the Administrator in budget preparation, planning, office procedures and policies, analyzing fiscal reports or other documents of specialized nature. Liaison to attorneys, probation officers, law enforcement personnel, bonding agencies and other persons or agencies such as the Dept. of Licensing, Administrative Office of the Courts and PAC Security. Oversee the timely and accurate administration of court services and functions relating to the operation of the District courts; track and maintain court forms, records and related documentation; resolve questions and complaints raised by court personnel, attorneys, members of law enforcement and the public. Responds to and diffuses potentially violent situations.Provides strategic planning in case flow management and coordinates training and education for maintaining optimum employee morale, interdepartmental teamwork and employee development for all courtroom responsibilities, including creating and accurately preparing legal documents for the court's signature such as judgment and sentences, domestic violence no contact orders, probation violation disposition forms, conditions of release, referrals to probation, orders of commitment, firearms restrictions, bench warrants and bench warrant cancellations and all forms associated with the appeal process.Evaluate and document court operational procedures and make recommendations for changes, as necessary. Review legislative and statewide judicial system updates for required changes to procedures and manuals relating to case filings, bail, bonds, warrants, judgments, collections, receipt of fines & costs, and conditions of sentences. Instruct and oversee staff on processing complex legal documents submitted for filing, execution and processing based on application of RCW's, WAC's and court rules. Provides coordination in the jury trial process; arrange for jury panels from Superior court; arranges for interpreter services at hearings/trials; schedule judges pro tempore or visiting judges; submit interpreter, pro tempore judges and witness vouchers for payment. Contact Eastern State Hospital or other mental health professionals to coordinate orders for evaluation, coordinating with jail, and other schedules and information as required.Monitor and understand the status of cases in review for timeliness and compliance with court ordered sentence conditions such as FTA's, deferrals, stipulated orders of continuance, pay or sit fines, jail time to be served, no contact order compliance, partial payments and pending appeals.Manage staff assignments; compile and maintain daily schedule of courtroom clerk assignments and calendars to assure all court hearings are staffed; review leave requests for courtroom and counter staff. Oversee daily procedures, audit clerk's daily work for accuracy in data entry of cases, entering criminal & infraction ticket information, processing correspondence for and after judge review, receipting money, filling out proper forms and setting future court dates.Responsible for monitoring electronic recordings of court sessions, retention, erasure and recycling, and maintenance for long term storage.Responsible for monitoring exhibit retention and its return to law enforcement or respective parties on criminal and traffic cases.Responsible for preparing, calendaring and issuing bench warrants for the court's signature, calendar warrant cases for review and disburse signed warrants to law enforcement agencies and defendant. Correctly issue/adjudicate FTA’s and notify the Department of Licensing. Process returned warrants received from local and other jurisdiction law enforcement agencies; track cases to ensure defendant is transported on warrants served out of county; timely prepare, fax and disburse warrant cancellations to correct law enforcement agency; enter expired warrants into JIS, calendar for review and disburse re-issued warrants to law enforcement and defendants.Accurately post bail bond or cash bail to cases, exonerating current bail posted and sending notification to bail bondsman. Process bail forfeitures when defendant fails to appear for hearing; prepare and send bail forfeitures to bondsman or payer of cash bail. Reinstate all bonds when approved by the court after receiving bond reinstatement from bail bondsman.Scan documents into imaging system for maintaining case files and perform data entry into JIS case management system. Examples of documents are judgment and sentences, no contact orders, citation and reports, warrants/warrant cancellations, bail bonds, order of dismissals, order of commitment, probation documents, correspondence from defendants and judge and notice of appearance from attorney.Troubleshooting computer issues, problems with in court recording systems and signing in pro tem judges to effectively utilize the statewide management and imaging systems.Handle multiple priorities and duties requiring a high level of accuracy and attention to detail. Work in a fast paced, multi-task environment with constant interruption and reprioritizing while maintaining a calm disposition in potentially very stressful situations.Stay current on all job duties and responsibilities of the courtroom clerks and have the ability to perform assigned duties when needed, keeping detailed records of proceedings, processing orders of the court, marking exhibits, monitoring an electronic recorder and maintaining a recording log. Perform all essential functions of Bailiff when needed.Assume responsibilities of assistant administrator in her absence. Duties to include balancing and processing daily deposit, verify correct monies receipted by all clerks, research any discrepancies and make adjustments according to AOC and State Auditor guidelines; prepare required month end audit reports and remittance to the County Treasurer; monitor the Court's trust account and determine bail/bond disposition in compliance with court policy; enter payments received from contracted collection agencies; process case payments received online; reset clerk passwords; warrant procedures; collection procedures such as assigning and removing cases from contracted collection agencies; obtain title history and registered owner information from Dept. of Licensing websites; develop and maintain office policies and procedures; verify sufficient office coverage during absences; and provide assistance to clerks.Other duties as assigned." That's huge. We'll need to break into bullet points covering each major duty. We'll try to keep all info. Qualifications: after "Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Establish and maintain cooperative, effective, and productive working relationships using tact, patience and courtesy. Coordinate and schedule administrative work and staff. Understand and follow State Statutes and State and Local Court Rules governing District Court’s clerk's office and courtroom operations. Maintain confidentially in all work matters. Handle multiple priorities and duties requiring a high level of accuracy and attention to detail, without regular direction. Compose clear, effective written explanations of procedures. Understand and carry out oral and written instructions, apply available guidelines to varied operational requirements, and disseminate this information to staff. Work in a fast paced, multi-task environment with constant re-prioritizing while remaining calm in potentially very stressful situations. Work effectively as a team member in a customer service atmosphere. Maintain composure and communicate effectively with people who may be upset, confrontational, angry, or abusive. Meet stringent deadlines. Proficiently utilize a computer and various software programs to input and retrieve computer information, prepare reports and correspondence, and perform repetitive tasks for extended periods of time. Proficient in software applications utilized in this position including: Excel, Word, JIS, OnBase, Outlook, Designated Internet Sites, BRIO, E-filing, and Adobe. Effectively lead others. Appear for scheduled work with regular, reliable and punctual attendance. Effectively plan and organize work and complete tasks within prescribed timeframes. May be required to work over 40 hours in a work week. EDUCATION And/or EXPERIENCE Any combination of education, experience and training which would include graduation from high school or equivalent, college education in public or business administration or a related field together with at at least three years experience in court operations or closely related field or a combination of management or legal experience and training determined by the Court Administrator to provide the necessary co" It cuts off. We'll keep what we have. Now produce HTML. Structure:

  About the role

  Assists the Court Administrator in representing the District Court and directing staff in overall administration, management and daily operations; coordinates and directs activities relating to the clerk's office and varied court services in accordance with the court's policies and applicable laws.

  Responsibilities

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  Qualifications

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  Benefits

  • State retirement system
  • Deferred compensation program available
  • Health insurance package includes medical, dental, and county contributions to a HRA
  • Up to 11 paid holidays plus additional