Administrative Specialist/Trainee (NY HELPS) - 88873

This position provides professional administrative and technical support for the Eligibility Systems Modernization Group within DEMI, which includes three Bureaus.

Responsibilities

• Coordinate and schedule meetings for the Group Director and the Directors of the three Bureaus, including high-level staff meetings and WebEx/Teams meetings with internal and external stakeholders.
• Make travel reservations and assist with the submission of expense reports.
• Maintain tracking system for staff assignments and personnel information.
• Independently prioritize incoming tasks and ensure efficient workflow using databases and spreadsheets.
• Manage change control and documentation processes.
• Review workflows and processes to ensure proper procedures are followed; recommend updates as needed.
• Prepare correspondence, reports, letters, work plans, and informational charts.
• Establish and maintain supply and equipment needs.
• Serve as Group liaison for the onboarding and offboarding of staff.
• May supervise subordinate staff.

Qualifications

Minimum Qualifications:

• Reassignment: Current NYS Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, G-18.
• Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6 or Section 70.1 of the Civil Service Law to an Administrative Specialist 1, G-18.
• Ny Helps Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Preferred Qualifications: The preferred candidate must be able to work with a diverse group of professionals; have strong organizational and communication skills (written and verbal), strong attention to detail, and a desire to contribute to a team-oriented workplace. The candidate should also be able to manage and organize multiple tasks in a fast-paced office setting; possess knowledge of office administration; demonstrate proper grammar, punctuation, spelling, and business communications; and have proficient computer skills, including experience using Microsoft Office products.

Benefits

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds

Benefits package is worth 65% of salary.

Pay

For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.