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Administrative Assistant 1 or Trainee (NY HELPS) - 11180

New York State Department of Health · Albany, NY · 3 wk ago
HybridAdministrativeFull-time

About the Role

The Administrative Assistant 1 will provide administrative support to the Wadsworth Center’s Biggs Laboratory Administration Office, performing a wide variety of duties across multiple divisions and locations.

Responsibilities

  • Review, prepare, and process travel and purchase requests for staff.
  • Prepare and track personnel documents.
  • Schedule meetings and manage calendars.
  • Prepare and distribute reports.
  • Maintain workload tracking systems.
  • Maintain efficient workflow and design/maintain electronic office filing systems.
  • Resolve day-to-day operations problems.
  • Answer and forward phone calls, sort mail, and modify/edit documents.

Qualifications

Minimum Qualifications:

  • Transfer Opportunity: Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above, eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant 1 or Administrative Assistant Trainee.
  • Provisional Appointment: Current New York State Department of Health (DOH) employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Office Assistant 2 (Keyboarding) or in a title qualified to take the Administrative Assistant Trainee 1 promotion examination.
  • NY HELPS Non-Competitive Administrative Assistant Trainee 1: Six months of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Must complete a 12-month training program to advance to Trainee 2.
  • Administrative Assistant Trainee 2: One year of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Must complete a 12-month training program to advance to the full performance level.
  • Administrative Assistant 1: Two years of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or an associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Note: Appointment may be made at either the Trainee 1 or Trainee 2 level (Grades 8 or 10), or Administrative Assistant 1 (Grade 11), depending on qualifications.

Preferred Qualifications:

  • Strong organizational, communication, and analytical skills.
  • Ability to work independently and as part of a team, handling multiple priorities in a fast-paced environment.
  • Proficiency with computer programs including Word, Excel, Outlook, and Adobe.

Benefits

  • Generous benefits package worth 65% of salary.
  • Holiday and paid time off.
  • Public Service Loan Forgiveness (PSLF).
  • Pension from New York State Employees’ Retirement System.
  • Shift and geographic pay differentials.
  • Affordable health care options, with family dental and vision benefits at no additional cost.
  • NYS Deferred Compensation plan.
  • Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds.

Pay

For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Additional Information

This position is permanent, competitive, and full-time. Transfer candidates may be asked for the last four digits of their SSN to verify title history and eligibility. Reasonable accommodation is available for the hiring process; contact 518-486-1812 or doh.sm.Reasonable.Accommodation@health.ny.gov to request accommodations.

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