Administrative Specialist, Senior

About The Opportunity

The Recording Senior Administrative Specialist is primarily responsible for assisting in the supervision and oversight of the Assessment & Taxation Department's Recording section. This team handles a portion of vital County Clerk functions, including recording, indexing, and verifying real estate documents; collecting transfer taxes; issuing marriage licenses and domestic partnerships to couples of all genders; and administering the Property Value Appeals Board. The Recording section is customer-focused, with a large volume of interactions in person, over the phone, by email, and through regular mail.

What You'll Do

• Aid the Recording Supervisor in building a great team, being a resource for staff, and acting as a customer service escalation point as needed
• Act as the Property Value Appeals Board Clerk - coordinate training and communication with the Board members, interface with taxpayers who would like to appeal their property value, coordinate with Appraisal Division staff to schedule hearings, and coordinate all aspects of hearing days
• Process daily deposits, transfer tax payments and exemptions, and troubleshoot financial discrepancies
• Backup staff on daily tasks, including recording/indexing/verifying legal documents in our database and issuing marriage licenses and domestic partnerships

Ideal Knowledge, Skills, And Abilities (KSAs)

• Leverage leadership skills to build a cohesive, collaborative team, communicate effectively, and manage day-to-day operations
• Show strong technical expertise in land record document types, Oregon marriage license/domestic partnership laws, and procedures for verifying documents

Minimum Qualifications

• A high school diploma or equivalent
• Four (4) years of progressively responsible experience providing administrative or clerical support

Additional Requirements

• A criminal background check

Virtual Informational Q&A Session

To learn more about this opportunity please join us for a virtual Q&A session on July 15th, 2026, at 4pm. If you would like to attend, please email Veronica Garcia at veronica_garcia@washingtoncountyor.gov for the link.

Selection Process

You can review our standard selection process here.

Our Commitment To You

We are an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.