Administrative Specialist Level II

Functional Responsibilities

• Perform general office duties.
• Perform basic statistical and budget tasks.
• Manage and maintain calendars and schedules and prepare reports, memos, letters, travel vouchers, and other documents using word processing, spreadsheet, database, and/or presentation software.
• Read and analyze incoming memos, submissions, and reports in order to determine significance and plan distribution.
• Open, sort, and distribute incoming correspondence, faxes and email as well as file and retrieve documents, records and reports.
• Prepare responses to correspondence containing routine inquiries.
• Performs research, collection and collation of the results of studies.
• Work collaboratively with others.
• Maintain library documents.
• Communicate effectively with all levels of people within and outside the organization.
• Greet visitors, check clearances and determine access to individuals and groups.
• Provides general acquisition support.
• Performs all tasks with minimal guidance.

Requirements

• Ability to obtain security clearance.
• Travel arranging/booking experience required.