Administrative Specialist II

About the role

The Administrative Specialist II coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data and/or operations of a department; creates and/or maintains associated documents and databases; arranges/coordinates meetings and special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for the annual budget process as well as regular bill pay processing.

Responsibilities

• Creates and/or maintains associated documents and databases
• Arranges/coordinates meetings and special events
• Updates supervisor of critical issues/events
• Provides detailed responses to requests for information
• Reviews and updates administrative procedures
• Prepares and files required metrics and regulatory reports
• Serves as administrative coordinator for the annual budget process
• Processes regular bill pay

Requirements

• High school diploma or equivalent
• Five (5) years of related experience

Qualifications

• Knowledge of general office procedures
• Knowledge of department functions, resources and general practices
• Knowledge of grammar, spelling and alphanumeric sequencing
• Knowledge of business English, spelling and ability to make arithmetic computations
• Knowledge and application of bookkeeping principles and practices
• Knowledge of Microsoft computer programs
• Skills in typing, data processing and file maintenance
• Ability to create and maintain files and records
• Ability to work independently with minimal supervision
• Ability to follow both oral and written directions
• Ability to operate commonly used manual and automated office equipment
• Ability to use and trouble shoot various computer and standard office equipment
• Ability to interact and communicate with general public in a friendly productive manner
• Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy
• Ability to make routine decisions in accordance with procedures, laws and regulations and apply these to work problems
• Ability to use coding and filing systems
• Ability to apply interpersonal skills with other employees and the public

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program
• Paid time off
• Free membership at the City's pool and recreation center facilities

Pay

Starting salary for this position is $20.17 hourly.