Administrative Specialist II - County Attorney

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Requirements

• Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Preferred Qualifications

• Minimum two (2) years experience working with budget and finance.
• Minimum two (2) years experience working with purchasing.
• Minimum two (2) years experience working with contracts and grant award agreements.
• Minimum two (2) years experience working with financial software applications.