Administrative Specialist II (Budget & Management Services) - (Non-Civil Service)

Job Summary

The City of Dallas offers careers with purpose. This position performs intermediate to advanced level administrative support or technical program assistance.

Job Description

The Administrative Specialist II performs advanced administrative functions, including assisting in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending; participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met; assists in the preparation of presentations for administrative hearings; assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date; responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensures the procurement of required essentials; performs any and all other work as needed or assigned.

Essential Functions

• Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending
• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties
• Prepares, interprets, and disseminates information concerning agency programs and procedures
• Covers, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department
• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met
• Assists in the preparation of presentations for administrative hearings
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing
• Affords in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensures the procurement of required essentials
• Performs any and all other work as needed or assigned

Knowledge And Skills

• Knowledge of office practices and administrative procedures
• Knowledge of customer service techniques to resolve problems and issues
• Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies
• Ability to coordinate, lead and train others
• Ability to interpret rules, regulations, policies, and procedures
• Communicating effectively verbally and in writing
• Establishing and maintaining strong working relationships

Experience

3 years' experience in an administrative support role

Licenses and Certifications

None

Education

High School Diploma, GED

Pay

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

The City of Dallas is an Equal Opportunity Employer.