Administrative Specialist II

About the role

The Administrative Specialist II works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist II may provide customer service requiring in-depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department.

Responsibilities

The Administrative Specialist II performs a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.

Requirements

• A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
• Keyboarding skills are required.
• A working knowledge of word processing and spreadsheet applications is required.
• A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required.
• The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required.
• Effective verbal and written communication skills are required.
• The ability to train, assign work, and review the work of full- and part-time employees and student workers is required.
• The ability to maintain financial records and accounts and prepare financial reports is required.

Qualifications

• Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
• Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required.

Skills

• Keyboarding skills
• Word processing and spreadsheet applications
• Database applications
• Web content management system
• Administrative business system or enterprise resource planning system
• Electronic office equipment
• Computers and peripherals
• Moderately complex filing systems and records
• Mathematical calculations
• Verbal and written communication skills
• Training, assigning work, and reviewing the work of employees and student workers
• Maintaining financial records and accounts
• Preparing financial reports

Benefits

N/A

Pay

$15.66 - $17.29/hour

Schedule

N/A