Administrative Specialist II

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment where all individuals feel valued and appreciated.

About the role

This position reports to the Director of the Basic Needs Center (BNC) and provides administrative support to the area. The role requires navigating administrative processes and business systems, coordinating multiple projects, and exercising time management, prioritization, and good judgment.

Responsibilities

• Provide administrative and operational support for departmental scholarships, assessment initiatives, and student data collection
• Track and monitor budgets, including expenditures, expense reports, purchase requisitions, and reconciling P-cards for all areas; reconcile travel and assist with scheduling travel for centers’ staff
• Purchase supplies
• Develop policies and procedures for BNC hourly employees covering front reception
• Develop, monitor, and update social media and website content for BNC as needed
• Create in-house marketing materials using graphic design software
• Communicate with campus departments regarding maintenance, updates, and repairs for all areas
• Provide logistical support for projects and events, including room scheduling, catering, attendee communication, and related arrangements

Requirements

• High School Diploma
• Two years of related secretarial or clerical experience

Preferred Qualifications

• Moderate to high level of PC experience, including data management systems, word processing, spreadsheets, and Google Drive programs
• Social media account management experience
• Digital marketing and design experience
• Excellent written and verbal communication skills

Benefits

• Medical, dental, long-term disability, and life insurance
• Retirement plan
• Wellness program with release time and paid incentives
• Tuition benefits
• Free tickets to athletic and performing arts events
• Paid holidays, vacation, and sick leave

Pay

Annual salary starts at $35,500, with potential for higher compensation based on candidate qualifications.

Criminal background check required as a condition of employment.