Administrative Specialist II - ARO

About the role

Nemean Solutions is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

Responsibilities

• Maintains a high aptitude/comprehension of ARO and Division administrative regulations, policies, and procedures involving processing PR Headers and proposal action briefs.
• Proactively works closely with other admin support, and coordinates with Division PMs and Branch Chiefs (BCs) to identify and monitor the funding requirements; compiles lists of anticipated funding requirements and concerns and communicates those requirements as needed, ensuring all are parties are aware of any upcoming funding requirements or potential problems, requests necessary funds.
• Assembles proposal action briefs, PR Headers, or other required proposal processing documentation for proposals selected for award; reviews and edits to ensure all required documentation is present prior to submission.
• Reviews funding documents and proactively communicating with staff any missing or contradictory information.
• Assembles documents and enters data to build, forward, and monitor PCF Cabinets for contracting actions.
• Enters BC and PM-approved funding plans into the CIS, government systems or related databases, ensuring funding source(s), dates, and funding amounts match PM recommendations, identifies any potential errors in funding plan and sends to PM for resolution as needed.
• Distributes incoming proposals to assigned evaluators in a timely manner, coordinates proposal reviews and coordinates procurement data package development.
• Makes sure CIS request for reporting requirements are monitored.
• Takes care of routine matters and identifying potential errors or concerns and communicating to the appropriate PM.
• Composes routine correspondence as requested.
• Works closely with other admin support to compile data and submit annual audit control reports for BC’s and Division Chief’s (DC) review and approval.
• Provides backup admin support for other Division support staff during short-term leave or other absences.
• Maintains a high aptitude/comprehension of directorate and administrative regulations, policies, and procedures involving finance, procurement, and proposal processing by attending administrative meetings along and other relevant ARO meetings when appropriate.
• Sends out acknowledgements, acceptances, and declined letters as required.
• Prepares funding plan in the CIS, generates the proposal action brief, task orders, and DA Form 3953 for the proposal selected for an award.
• Conducts follow-up reminders on delinquent reviews and reports.
• Collaborates with both internal and external stakeholders to enable effective program execution.
• Supports Proposal Processing: Enters data into the CIS following procedures for the type of document, provides a 30-minute (on average) turnaround for processing of each new routine CORE proposal, verifies all necessary components of a new proposal are present before processing and respond appropriately when components are found missing, processes new proposals for special projects, and research necessary information to appropriately apply correct descriptors in the CIS and enter all required data fields.
• Performs other related duties as assigned.

Qualifications

• Possess (at a minimum) a bachelor’s degree. Relevant Business and Administration experience of five (5) years can be substituted for degree.
• Expertise in contemporary business computer tools (spreadsheets, databases, word processing, presentations, and graphics) is essential.
• Strong written and oral communication skills are essential.

Security Requirement

Must be eligible to access classified materials up to the level of CONFIDENTIAL established through completion of a TIER 3 personnel security investigation with results favorably adjudicated by the DoD Consolidated Adjudications Facility.