Administrative Specialist (Future Opportunity)

ICF seeks a highly motivated and proactive Program Coordinator to support a federal cybersecurity client’s day-to-day programmatic needs in the National Capital Region. Candidates must be located in the area and willing to work at the client site in Arlington, VA a minimum of one day per week, up to several days pending client needs. U.S. citizenship and an active Secret clearance are required.

Responsibilities

• Provide dedicated administrative support to senior client leadership
• Coordinate logistics and planning of client leadership meetings and activities
• Support daily reporting requirements and facilitate leadership approvals of internal requests, documents, and program plans
• Act as point of contact for client leadership and their teams, providing prompt and comprehensive responses to all client needs and requests
• Support development of reports, project documents, and other program materials as needed
• Coordinate dissemination of information and program materials to key stakeholders
• Contribute to the design, implementation, and management of workflow processes to improve project management and organization
• Work with the ICF Team Lead to organize and track key project deadlines, metrics, and deliverables
• Manage meetings, including drafting and sending agendas, scheduling, and maintaining meeting minutes
• Set up and maintain an organized system for management of project files and documentation
• Liaise with both internal and external stakeholders, including the client
• Provide support with other general administrative duties as assigned

Requirements

• Bachelor’s degree in a relevant field
• Minimum of 2 years of experience in an administrative or project support role
• U.S. Citizenship (required by federal government for position)
• Active Secret clearance

Skills

• Excellent oral and written communication skills, particularly with senior, executive-level client leadership
• Experience supporting a senior federal client in an executive administrative capacity, preferably in a national security environment
• Highly organized, detail-oriented, proactive, and responsive
• Strong analytical, critical thinking, problem-solving, and decision-making capabilities
• Ability to prioritize multiple tasks in a fast-paced environment while demonstrating initiative to complete work with minimal supervision
• Ability to work well both individually and in a team environment
• Proficiency in MS Office Suite (Word, PowerPoint, Outlook, Excel, Project) and MS SharePoint, List, and Teams

Pay

The pay range for this full-time position is $61,232.00 - $104,094.00.