Administrative Specialist

Company: Fluid Dynamics RedBalloon posts jobs on behalf of client companies Job Summary Administrative Specialist Detail-oriented administrative professional with experience managing incoming calls, processing and verifying invoices, proofreading orders, and maintaining accurate filing systems. Skilled in processing payments, following up on pending orders, and ensuring timely completion of outstanding tasks. Strong communicator who works effectively with customers, vendors, and internal team while providing dependable clerical and administrative support to daily operations. Responsibilities Answer and direct incoming phone calls in a professional and courteous mannerReceive, process, and verify invoices for accuracyProofread orders to ensure information is complete and accurateMaintain an organized and up-to-date filing systemProcess payments and assist with related administrative dutiesPull reports and review orders for processing and purgingFollow up on pending orders and outstanding itemsCommunicate with customers, vendors, and internal team members as neededPerform general administrative and clerical duties to support daily operations Qualifications Proven work experience as an Administrative Specialist, Administrative Assistant, or similar roleExcellent attention to detail and accuracyStrong written and verbal communication skillsGeneral knowledge of Microsoft Outlook, Word, and ExcelGeneral knowledge of Accounts Payable and Accounts ReceivableExcellent organizational skills and time managementAbility to prioritize tasks, meet deadlines, and work independentlyProfessional and dependable with a positive attitudeOccasionally required to walk, and lift and/or move up to 25 pounds Benefits Paid time offPaid holidaysPaid health insurancePaid life insurance401(k) or IRA with a minimum of 3% employer contributionProfit sharingYearly bonus