ADMINISTRATIVE SPECIALIST

Location: DeValls Bluff, AR 72041 | Anticipated starting salary: $35,610.02 | Posting ends August 11, 2026

About the Role

The Administrative Specialist works under general supervision and is responsible for performing a wide variety of standard or regular support duties within an assigned department or program. This position is governed by state and federal laws and agency/institution policy. Assignments are determined by management based on office needs.

Responsibilities

• Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment.
• Maintain and update office filing systems, both physical and electronic, ensuring documents are properly organized and easily accessible.
• Draft and proofread internal and external communications, including memos, reports, and correspondence.
• Coordinate meetings, appointments, and conferences for agency staff and leadership; manage calendars, prepare agendas, take minutes, and track follow-up actions.
• Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies.
• Provide professional and timely responses to inquiries, referring questions to appropriate staff when necessary.
• Accurately input and maintain data in electronic systems, databases, and spreadsheets.
• Monitor and update records or databases to ensure information is current and accurate.
• Ensure supplies and materials are ordered and available to meet operational needs.

Requirements

• High school diploma or equivalent (required).
• Ability to draft clear, concise, and professional correspondence.
• Professional and approachable interaction with the public, staff, and leadership.
• Strong organizational skills to maintain records and files.
• Ability to assess situations, troubleshoot problems, and implement effective solutions.
• Discretion in handling sensitive and confidential information in compliance with state and federal privacy laws.
• Proficiency in office software applications (e.g., Microsoft Word, Excel, PowerPoint) and familiarity with office equipment (e.g., copiers, fax machines, phone systems).
• Proactive in identifying opportunities for process improvement and streamlining office operations.

Preferred Qualifications

• Experience with Microsoft Office Suite.
• Ability to lift up to 20 pounds, frequent stooping and bending, and ability to sit for extended periods.
• Clear enunciation and excellent verbal and written communication skills.

Pay

Salary range: $35,610 – $52,703

Benefits

• Pension plan.
• Maternity leave.
• Paid state holidays.
• Approved overtime is compensated (position governed by FSLA).