Administrative Specialist - Eau Claire - Part Time or Full Time

Responsibilities

• Provide Administrative support to ensure efficient operation of office
• Aid clients and management staff with issues and concerns
• Perform data entry
• Manage appointment schedules for clients and therapists
• Maintain accurate and organized client records, manage and coordinate referrals, assist with the client intake process by gathering client information and verifying eligibility with insurance
• Assist in maintaining up-to-date client records through audits
• Aid in onboarding and welcoming new team members
• Manage office funds by maintaining accurate petty cash account, making daily deposits when needed, managing client accounts and collecting balances due
• Answer phones and greet clients, visitors and others
• Type and distribute correspondences
• Complete insurance verification and prior authorizations
• Advanced scheduling coordination
• Troubleshoot administrative issues
• Aid with onboarding/training new staff
• Manage escalated client concerns
• Maintain workflow consistency
• Support multiple offices if needed
• Cook scheduling coordination
• Assist with operational problem-solving
• Schedule meeting/training rooms and coordinate calendars, as requested
• Order and re-stock supplies for office
• Effectively convey ideas and department needs using clear verbal and written communication
• Protect Aurora’s value by keeping information confidential
• Maintain a safe work place practices, and maintaining a clean and organized work space
• Perform other duties as assigned

Qualifications

• Organized and detail-oriented
• Excellent interpersonal skills
• Strong problem-solving abilities
• Effective oral and written communication skills
• Ability to prioritize and plan work activities efficiently
• Adaptable and able to manage competing demands
• Dependable and consistent at work

Benefits

• Option to get paid before payday
• Opportunities for advancement in a growing, hire-from-within company
• Employee discount - Verizon and Dell
• Health Insurance
• Dental Insurance
• Vacation/Personal Hours
• Employee Stock Ownership
• 401-K
• Employee Achievement Program
• Longevity Bonus for Part Time or Full Time Employees
• Casual dress (no uniforms), fun work atmosphere
• And more

Pay

Pay Range: $17/hr + based upon experience and education.