Administrative Specialist- ATC Foundation (3OF26)

Job Responsibilities

• Maintains constituent records, including address and personal data updates, gift entry, acknowledgements, receipting, and reporting using the constituent records management system.
• Executes all office correspondence and administrative functions, including composing letters, maintaining calendars, distributing mail, preparing requisitions, and maintaining office supply inventories.
• Maintains accurate and well-organized office records through the daily entry and upkeep of database files and the use of standardized filing systems, including both hard-copy and electronic records of all office transactions.
• Maintains comprehensive financial records for the Foundation Office, including budgets, vendor payments, and fundraising documentation.
• Prepares monthly financial reports, audit documentation, and other required materials.
• Captures and processes accounting activities related to Foundation development functions, including accounts receivable and payable, and facilitates the exchange of financial information between Foundation accounts and the College Business Office using fundraising and accounting software systems.
• Aids the Director in the planning and execution of all fundraising activities and donor engagement initiatives.
• Collaborates with the Director to build and maintain strong relationships with donors and alumni, serving as a liaison to foster ongoing communication, stewardship, and support for Foundation programs and initiatives.
• Provides logistical and administrative support for meetings and events for the Foundation Director and the ATC Foundation Board, including the preparation and timely distribution of meeting minutes.

Minimum And Additional Requirements

• A high school diploma required.
• A preferred qualification of an Associate’s degree and one (1) year of related administrative office experience.

Additional Comments

Aiken Technical College is an equal opportunity employer committed to having diversity throughout the College. Any requests for reasonable accommodation to apply for this position should be directed to Human Resources by calling 803-508-7497, or writing to the above address. Requests for accommodations must be made by the above-stated deadline. South Carolina is making our Veterans a priority for employment in state agencies and institutions.