Administrative Specialist

Responsibilities

• Provides administrative and/or secretarial support for designated clinical programs, projects, or physicians.
• Affords assistance in specialized document preparation, such as grant applications, progress reports, and curriculum vitae, and preparation of correspondence and other administrative document drafting and preparation.
• Offers telephone support and coordinates schedules for Directors.
• Plans and coordinates meetings and schedules.
• May coordinate conferences or other group meetings.
• Ensures grant applications and progress reports are prepared in a timely manner.
• Affords primary administrative support for pre- and post-award gift funding initiatives for principals.
• Serves as primary administrative contact for principals and other group members.
• May manage personnel-related administrative procedures for a group or department; including professional staff recruitment support; academic and hospital appointment administration; coordination of annual professional staff review process; institutional and individual training grant administration.
• Provides back-up secretarial support if needed.

Requirements

• Minimum Education: Preferred Associate's degree and/or 2-4 years equivalent experience, Bachelor's degree preferred.
• Minimum Work Experience: Two to five (2-5) years experience in an office setting required, preferably supporting a senior executive or professional group.
• Experience: Experience working in a medical setting or comparable business environment is highly preferred.

Essential Functions

• Provides administrative and/or secretarial support for designated clinical programs, projects, or physicians.
• Affords assistance in specialized document preparation, such as grant applications, progress reports, and curriculum vitae, and preparation of correspondence and other administrative document drafting and preparation.
• Offers telephone support and coordinates schedules for Directors.
• Plans and coordinates meetings and schedules.
• May coordinate conferences or other group meetings.
• Ensures grant applications and progress reports are prepared in a timely manner.
• Affords primary administrative support for pre- and post-award gift funding initiatives for principals.
• Serves as primary administrative contact for principals and other group members.
• May manage personnel-related administrative procedures for a group or department; including professional staff recruitment support; academic and hospital appointment administration; coordination of annual professional staff review process; institutional and individual training grant administration.
• Provides back-up secretarial support if needed.

Job Requirements

• Minimum Education: Preferred Associate's degree and/or 2-4 years equivalent experience, Bachelor's degree preferred.
• Minimum Work Experience: Two to five (2-5) years experience in an office setting required, preferably supporting a senior executive or professional group.
• Experience: Experience working in a medical setting or comparable business environment is highly preferred.

Pay

Pay Range: $47,300.00 - $66,200.00

Benefits

N/A

Schedule

Shift: Day (United States of America)

Budgeted Hours: 40

Status: Full time