Accounting Specialist

About the role

BGIS ITS is currently seeking an Account Specialist to join the team in Hudson, FL and surrounding areas. BGIS is a leading provider of customized facility management and real estate services with over 6,500 employees globally, managing over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia.

Key Duties & Responsibilities

Accounts Receivable

• Prepare, verify, and process invoices for sales or services rendered
• Enter data on invoices and ensure proper coding on documents
• Use customer portals to submit invoices and follow up on issues resulting in timely customer payments
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the accounting software
• Complete billing, collection, and reporting activities according to specific deadlines
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Research and resolve payment discrepancies
• Maintain customer files and records
• Contribute to the completion of other key initiatives as assigned

Accounts Payable

• Verify vendor bills with supporting documentation to ensure the company is billed for valid purchases
• Input and process vendor bills using the company's accounting system
• Verify and input credit card purchases
• Respond to vendor inquiries about payment status
• Process vendor credit applications
• Maintain vendor files and records

Administrative

• Share the responsibility of answering phones
• Assist with electronic filing of customer and vendor documents
• Process incoming and outgoing mail

Knowledge & Skills Required

• Associate Degree or Bachelor's Degree in Accounting or Finance or equivalent work experience
• Knowledge of accounts receivable, accounts payable and general accounting principles
• Ability to calculate, post, and manage accounting figures and financial records
• General math skills
• High degree of accuracy, attention to detail, and confidentiality
• Excellent data entry, analytical, problem solving and decision-making skills
• Effective verbal, listening, and written communication skills
• Strong organizational, stress, and time management skills
• Ability to meet deadlines
• Can flex and work as an independent contributor or contribute to teamwork with a diverse group of people
• Intermediate knowledge in Microsoft Suite including Word, Excel, PowerPoint, and Outlook
• QuickBooks and/or Oracle experience is preferred

Pay

• Compensation Range: $20 - $25/Hr.

Benefits

• Paid Time Off: Start with 48 hours, increasing to 168 hours with tenure
• Paid Holidays: 7 annually (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas)
• 401(k) Match: 5% employer contribution