Administrative Specialist

Responsibilities

• Provide operational support and communication vital to maintaining the efficiency and effectiveness of the Dean of Students Office.
• Serve as a first point of contact for the Dean of Students Office, providing basic organizational information via phone, in person, and through other communication mediums, and routing more complex inquiries to the appropriate entities.
• Collect, analyze, and prepare various communication materials from established sources utilizing technology mediums.
• Anticipate and provide documents/information/files needed by the Dean of Students Office staff, as requested.
• Send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures under general supervision.
• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
• Arrange meetings, prepare materials, take notes for distribution, and maintain accurate records as requested.
• Provide administrative support and services to the Dean of Students Office staff.
• Maintain established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Other duties as assigned.

What You’ll Need To Succeed

• Proven experience in administrative support, customer service, or related field.
• Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software systems quickly.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
• Experience working in a higher education setting.
• Knowledge of student records management systems.
• Familiarity with Title IX, student conduct, or campus safety processes.

Why It’s Great To Be a Pioneer

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice, and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.