Administrative Specialist

About the role

TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Responsibilities

• Support administration and consolidation of annual and ad hoc data calls for federal innovation.
• Maintain program-office digital artifacts and records throughout the annual cycle.
• Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
• Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
• Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
• Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
• Performs additional duties as assigned

Requirements

• Bachelor's Degree
• At least 7 years of administrative/program support experience.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
• Strong written communication, organization, customer-service, and proofreading skills.
• Must meet security eligibility requirements