ADMINISTRATIVE SPECIALIST

Primary Responsibilities

• Answer phones, respond to emails, manage office supplies, and maintain office equipment.
• Maintain and update office filing systems, both physical and electronic.
• Draft and proofread internal and external communications, including memos, reports, and correspondence.
• Cook up and distribute meeting agendas, take minutes, and track follow-up actions for meetings.
• Create, maintain, and update records, files, and databases.
• Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary.
• Accurately input and maintain data in electronic systems, databases, and spreadsheets.
• Monitor and update records or databases to ensure that information is current and accurate.
• Ensure that supplies and materials are ordered and available to meet operational needs.

Minimum Qualifications

• A high school diploma or equivalent is required.
• Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series.
• Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.