Administrative Specialist

Summary

This position involves administrative tasks such as handling calls, legal documents, and correspondence. It requires teamwork and independent work capabilities. It is a full-time, in-office position without a hybrid option.

Responsibilities

• Document scanning, copying, and mailing.
• Maintain detailed logs and records of documents received and their chain of custody.
• Filing legal documents in a dedicated file room.
• Updating case management systems consistently and accurately.
• Responding to various clients and internal firm requests via phone, email, and workflow steps.
• Learning basic legal documents and terminology.
• Providing exceptional customer service to clients.
• Supporting attorneys in a high-volume, time-sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties as needed.
• Ability to carry up to 10 pounds.

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Proficiency in MS Office suite.
• Commitment to exceptional customer service.
• Ability to work well with others in a congenial and team-oriented manner.
• Self-motivation.
• Exceptional organizational skills; ability to multitask and adapt to change.
• Excellent attention to detail.

Education

• A high school degree is required.
• A college degree is preferred.
• Recent college graduates or individuals with 2-3 years of relevant experience are preferred.

Physical Demands

The employee is frequently required to sit for extended periods of time.

Work Environment

Normal office working conditions. The noise level is quiet to moderate. This is a full-time, in-office position from Monday to Friday, 8:00 AM to 5:00 PM.

Benefits

We offer a comprehensive compensation and benefits package, including a salary commensurate with experience and accomplishments.

Application

If you possess the requisite qualifications and are seeking a challenging role in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.

Legal Information

Only qualified candidates will be contacted for further consideration. Please note that no employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.