Administrative Specialist

About the role

Gurwin Healthcare System is a full healthcare continuum providing extraordinary care to the Long Island community and beyond. Set primarily on a 36-acre campus in Commack, NY, the system includes multiple care facilities and home care agencies. Our innovative facility and growing services offer opportunities to advance your career.

Education and Experience Requirements

• College degree preferred.
• Minimum of 2 years of home care or related office experience.
• Excellent interpersonal and organizational skills required.

Responsibilities

• Work on SmartLinx daily in preparation of bi-weekly payroll.
• Prepare manual mileage reports for FTE and FFS staff either manually or electronically.
• Conduct monthly (1st of month) insurance advantage plan verifications for existing patients on services.
• Generate weekly and monthly GAL patients with home care service reports.
• Perform face-to-face document follow-up with MD offices.
• Conduct initial document entry into Crescendo for new home care patients.
• Prepare and submit monthly Continuum Admin/Discharge report.
• Provide insurance verification back-up.
• Prepare and submit OASIS to CMS portal three times a week.
• Manage and run OASIS export validation report and follow up with clinical team.
• Submit to portal and forward report for correction to the clinical manager.
• Manage/track and send 485, PVCs, discharge, and transfer physician orders daily for Crescendo.
• Manage and submit Medical Record Requests.
• Prepare, validate, and submit check requests for rehab vendors and contracts.
• Reconcile outstanding invoices from vendors.
• Place DME orders in the McKesson system as needed.
• Demonstrate an attitude of cooperation and professionalism when dealing with peers and supervisors.
• Assist with other office duties as needed.
• Assist in covering other staff members during absences for vacation, sickness, etc., and perform related tasks.
• Special projects: Periodically check for Additional Document Request (ADR) and ensure to meet the submission deadline. Prepare ADR documentation for clinical review and approval prior to submission.

Benefits

• Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option.
• Fitness Reimbursement Program.
• Wellness discounts.
• Dental Insurance through MetLife.
• Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed).
• Accrued holiday, personal, and vacation time; payout for unused sick time for those who qualify.
• Flexible Spending Account – Medical and/or Dependent Care.
• Long term disability Insurance for those who qualify (no cost to employee).
• Life Insurance – value is equal to employee’s annual salary (no cost to employee).
• National Employee Assistance Program (no cost to employee).
• Childcare, membership, and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview.
• Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting).
• Tuition Reimbursement up to $5,000 per year.
• Sign-on bonus for specified clinical positions.
• Employee Referral Bonus for specified clinical positions.
• Starbucks café on-site.
• Staff cafeteria with subsidized pricing.
• Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats, and other theme-related staff events.
• Other discounts and added value for employees from outside corporations including BJs membership discount, FourLeaf FCU savings perks, Plum Benefits Entertainment discounts and more.