Administrative Specialist
About the role
The Attleboro location is looking to fill an Administrative Specialist II role for a July start date. Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission.
Responsibilities
- Provide administrative support for Directors, department managers, clinicians, and/or faculty.
- Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
- Manage meeting planning and schedules for individuals and teams within assigned department group.
- May liaise between patient and clinical staff to provide scheduling support.
- Draft communications for members of the department or individuals that the position is supporting for review.
- May be responsible for data entry.
- Provide email and phone communication with internal and external teams or collaborators.
- May serve as onsite representative for external groups, visitors, or collaborators.
- Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
- Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
- Cook up travel arrangements as required/needed by department staff.
- Expected to identify and escalate areas of need regarding workflows to supervisors.
- May participate in training and onboarding new staff.
- Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
- Other duties as assigned.
Requirements
- Strong written and oral communication skills.
- Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
- Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
- Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
- Excellent ability to organize, multi-task, prioritize, and follow-through.
Qualifications
- High school diploma required.
- Bachelor’s degree preferred.
- 3 years of relevant experience.
Skills
- Strong written and oral communication skills.
- Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
- Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
- Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
- Excellent ability to organize, multi-task, prioritize, and follow-through.
Benefits
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Pay
$56,310.00 - $69,930.00 per year
Schedule
Onsite: occasional remote