Administrative & Social Media Coordinator

About the role

The Administrative & Social Media Coordinator will provide administrative support and help build and maintain the school's social media presence. This is a hands-on role for someone who is organized, personable, creative, and comfortable wearing multiple hats.

Key Responsibilities

• Serve as a welcoming first point of contact for incoming phone calls, visitors, families, vendors, and community members.
• Answer and route phone calls, respond to general inquiries, and take accurate messages.
• Provide general administrative support to school leadership and staff.
• Organize and maintain electronic and physical files, records, and documents.
• Draft, format, proofread, and edit correspondence, cover letters, forms, and other materials.
• Prepare letters, mailings, packets, and other school communications.
• Aid in scheduling meetings, appointments, school activities, and events.
• Maintain calendars and help coordinate deadlines and follow-up items.
• Enter and update information in databases, spreadsheets, contact lists, and other systems.
• Scan, copy, file, and organize documents.
• Maintain office supplies and assist with general office organization.
• Aid in special projects, school events, enrollment activities, fundraising initiatives, and other administrative needs as they arise.

Social Media & Communications

• Support the school’s social media presence and help share its story with families and the broader community.
• Manage and maintain the school’s social media accounts.
• Create and schedule engaging social media content highlighting programs, activities, events, staff, and the school community.
• Take photos and short videos during school activities and events for use on social media.
• Write engaging captions and posts that reflect the school’s voice, mission, and culture.
• Create simple graphics and social media materials using Canva or similar tools.
• Develop and maintain a consistent posting schedule and content calendar.
• Help promote school events, enrollment initiatives, community partnerships, fundraising efforts, and other activities.
• Monitor social media engagement and assist with responding appropriately to comments and messages.
• Identify opportunities to increase awareness and visibility of the school within the local community.
• Aid in newsletters, website updates, email communications, and other marketing materials as needed.
• Maintain appropriate discretion and confidentiality when sharing school-related content, particularly involving students.

Requirements

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional, friendly, and comfortable communicating with families, staff, visitors, and community members.
• Strong writing, proofreading, and editing abilities.
• Comfortable using social media platforms such as Instagram and Facebook.
• Experience with Canva or similar design tools is a plus.
• Proficiency with Microsoft Office, Google Workspace, or similar applications.
• Ability to prioritize tasks and work independently with limited supervision.
• Flexible and willing to jump in wherever needed.
• Dependable, proactive, and able to maintain confidentiality.
• Previous administrative, school, nonprofit, marketing, or social media experience is preferred.

Schedule & Location

This position will begin at approximately 10 hours per week. Specific days and hours can be discussed based on the needs of the school and the successful candidate. This is a fully onsite position in Columbia, Maryland. Remote and hybrid work are not available for this role.

Benefits

This is an opportunity to become part of a small, growing organization where your work will have a visible impact. The person in this role will help keep day-to-day operations organized while also helping tell the school’s story and strengthen its connection with families and the surrounding community. For someone who enjoys variety, likes being part of a mission-driven environment, and wants a role that blends organization, communication, creativity, and community engagement, this is an opportunity to make a meaningful contribution while helping a growing school continue to build its presence and community.