Administrative Services Specialist

This position is located in Portland, OR. For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. This position is also being announced to All U.S. Citizens and Nationals under announcement number 26-OR-13022406-DE.

Duties

• Make purchases within delegated monetary authority.
• Track obligations and expenditures.
• Analyze support services processes and procedures.
• Provide support services in relation to space management, records, supplies and equipment, office security, internal controls, health and safety.
• Administer a wide variety of administrative support activities, e.g., office moves, reorganizations, and communication system changes.
• Project and analyze space needs based on proposed initiatives, staff changes, and technology improvements.
• Coordinate USAO special events, such as press conferences or community outreach activities.
• Oversee building facility related projects.
• Participate in property and equipment inventories.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing.
• Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-7: To be eligible at the GS-7 level, you must meet at least ONE of the following conditions:

• Specialized experience: One full year of specialized experience equivalent to the GS-05 level. Specialized experience is defined as experience providing administrative support services such as purchasing supplies and equipment; overseeing property inventory; assisting in entering or tracking budgetary data and handling incoming and outgoing mail.
• Education: Successful completion of one full year of graduate education in a closely related field (e.g., Business, Finance); or Superior Academic Achievement: Possess a Bachelor's Degree or expect to complete the requirements for a Bachelor's degree within the next 9 months AND possess at least one of the following criteria: class standing in the upper third of the graduating class; an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of the curriculum; a GPA of at least 3.5 based on the average of required courses completed in the major field OR based on the average of required courses completed during the final two years of the curriculum; OR election to membership in a national scholastic honor society.
• Combining Education and Experience: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements.

GS-9: To be eligible at the GS-9 level, you must meet at least ONE of the following conditions:

• Specialized experience: One full year of specialized experience equivalent to the GS-07 level. Specialized experience is defined as experience entering or tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; and overseeing property inventory.
• Education: One of the following types of education in a related field (e.g., Business, Finance): Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B or J.D., if related.
• Combining Education and Experience: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-11: To be eligible at the GS-11 level, you must meet at least ONE of the following conditions:

• Specialized experience: One full year of specialized experience equivalent to the GS-09. Specialized experience is defined as experience entering and tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; overseeing property inventory; planning and procuring office equipment, supplies, and/or furniture and projecting/analyzing space needs based on proposed initiatives, staff changes, and technology improvements.
• Education: One of the following types of education in a related field (e.g., Business, Finance): Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M, if related.
• Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years.

Additional Information

• Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To receive selection priority, you must: 1) be within your ICTAP eligibility; 2) apply under the instructions in the announcement; and 3) be found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. Proof of eligibility may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.
• Career Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. To receive selection priority, you must: 1) be within your CTAP eligibility; 2) apply under the instructions in this announcement; and 3) be found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application.
• Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying under VEOA, you must submit a copy of the Member Copy 4 of your DD-214.
• Special Employment Consideration: Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov. Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Benefits

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.