Administrative Services Officer, Administration and Operations

Job Summary

The Administrative Services Officer (ASO) ensures efficient departmental operations by managing administrative, financial, and coordination tasks. The ASO provides senior staff support, exercises independent judgment, and follows established policies to complete assignments.

Core Responsibilities

• Manages and schedules complex executive calendars. Organizes meetings, appointments, and complex travel for senior staff.
• Provides Senior Vice President executive support. Anticipates executive needs and ensures a high level of attention to detail by monitoring communications, presentations, and meeting materials.
• Oversees daily operations to ensure efficiency. Optimizes workflows and improves processes. Coordinates with university stakeholders to achieve department or college goals. Uses independent judgment to make decisions.
• Acts as the liaison to coordinate information flow. Improves employee awareness and engagement with clear communication.
• Supports departmental or college projects as the administrative contact. Tracks timelines and expenditures. Verifies documentation and ensures projects are completed on time.
• Manages fiscal activities, including account reconciliation and cost analysis. Monitors expenses and processes invoices.
• Prepares and edits reports, presentations, and documents for senior staff. Ensures materials are accurate and professional for executive review and decision-making.

Required Qualifications

• A High School Diploma, Vocational Training, or Apprenticeship in a related field.
• Seven (7) years of related work experience.

Knowledge, Skills, and Abilities

• Microsoft Office Suite
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer Service Management
• Database Management
• Business Process Improvement
• Active Listening

Working Conditions

• Office Environment. Workdays, areas, and work hours may vary based on the department’s needs.
• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

Physical Demands

• This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.