Administrative Services Officer

For questions regarding this position, please contact the Recruiter listed in the supplemental information.

About the role

The Riverside County Flood Control and Water Conservation District has an opportunity for an Administrative Services Officer in Riverside. This role reports directly to the Chief of Finance and oversees the District’s Purchasing Section, providing leadership, supervision, training, and performance evaluation for a team of Buyers and the embedded Procurement Contract Specialist. The position ensures efficient procurement operations and adherence to District policies, procedures, and regulatory requirements.

Responsibilities

• Reports directly to the Chief of Finance.
• Supervises, trains, reviews, and evaluates the work product of the Purchasing section, which includes three Buyer IIs and one Buyer I.
• Oversees tasks assigned to the District-embedded Procurement Contract Specialist.
• Participates in the recruitment and selection of potential incumbents.
• Develops, updates, and interprets District policies and procedures.
• Conducts District-wide and Divisional trainings on procurement-related topics.
• Reviews consultant insurance policies for compliance.
• Coordinates work with other Divisions/Sections, County Departments, Department of Industrial Relations (DIR), and external suppliers to develop and ensure compliance with procedures related to Riverside County Purchasing Policy, Public Works Contracts, AB 339 regulations, etc.
• Assists in the annual budget process by providing reasonable estimates for capital asset purchases, capital repairs, and building maintenance costs as informed by direct involvement in RFP, RFB, and RFQ processes.
• Researches, develops, and analyzes complex RFP/Qs related to Capital and non-Capital Public Works projects, purchase of specialized equipment (e.g., drones, dozers, excavators, lowboys, water trucks, fence trucks), hydrologic services and products, engineering and environmental services, legal services, legislative management services, etc.
• Assists in the development of scopes of work for various RFBs.
• Reviews District chemical and fence inventory transactions and reviews records for slippage.
• Reviews and reconciles spend on District on-call service contracts between two accounting software systems.

Requirements

• Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
• Three years of professional administrative experience, which must include a minimum of two years in a lead or supervisory capacity overseeing a staff of three or more.
• Possession of a valid California Driver’s License in order to attend site walks with potential contractors at various District facilities and to attend various meetings located throughout Riverside County.

Skills

Knowledge of:

• The principles and practices of public or business administration, organizational analysis, and fiscal and personnel management.
• Budget preparation and control; contract administration and control; principles and practices of supervision.

Ability to:

• Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice.
• Develop cooperative working relationships; plan, organize, and direct the work of others.
• Prepare clear and concise reports.

Desired Knowledge, Skills & Abilities:

• Riverside County Purchasing Policy.
• Application of data processing systems related to purchasing and contract management (e.g., PeopleSoft Financials, Finance Enterprise, Microsoft Dynamics).
• County Risk Management Standard Insurance Requirements for contractors and suppliers, insurance renewals.
• County budget preparation experience.
• Extensive experience preparing and executing a wide range of solicitations, including RFPs, RFQs, RFBs, and RFIs.
• Strong knowledge of public works procurement policies and processes, including project cost limits and contractor requirements defined by the California Uniform Public Construction Cost Accounting Act (CUPCCAA).
• Understanding of federal, state, and local laws governing construction contracting, with a solid grasp of Department of Industrial Relations (DIR) requirements related to building and grounds improvements, as well as emergency flood control facility repair projects.

About the team

The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses, watersheds, public highways, life, and property from damage within its boundaries.