Administrative Services Administrator 1

About the role

Responsible for working with the Directors and other leaders of the Office of Child Health Equity (OCHE) to oversee strategic operations and engage in planning, development, implementation, and evaluation of the Office's vision and strategic initiatives.

Responsibilities

• Oversee strategic planning for the Office in collaboration with OCHE directors and strategic partners across the hospital and community.
• Direct the planning, development, and implementation of key equity programs, including the OCHE's Health Equity Hubs, a multi-year capacity-building initiative across the Department of Pediatrics to unite health equity endeavors among faculty and staff.
• Direct and/or provide programmatic support to the Office's areas of focus, supporting the core OCHE leaders in the foundational areas (community, policy, and policy-relevant research); attend meetings on a regular basis to discuss strategic management of programs/initiatives.
• Provide strategic assessments of program functions, policies, and procedures. Identify opportunities to improve processes (e.g., funding procurement, budget management, research and evaluation, communication, staffing).
• Review trends in office outcomes and outputs and evaluate office initiatives. Develop and oversee systems for tracking outputs, outcomes, and dissemination products. Provide reports with data or identify programmatic gaps and make recommendations to office leadership.
• Collaborate with the office leadership and Health Equity Hub Leads (support topic-based initiatives such as food insecurity, education access, transplant equity, health care access) to outwardly interface with external community partners and engage in community responsive endeavors.
• Provide broad support to key OCHE research projects both at the office and Health Equity Hub levels; coordinate communication and dissemination efforts across primary investigators and research assistants; oversee and direct the tracking of multi-level outputs, research outcomes, and dissemination outcomes.
• Work closely with office leadership and the Division Finance Administrator on budgets; monitor program spending; liaise with other Divisions and the Department to communicate budget updates and labor distributions; oversee material procurement; monitor travel and supply reimbursements; and oversee development of annual reports to funders.
• Oversee the OCHE's outreach and communication strategies to both internal Stanford and external community partners. For example, oversee and direct communication activities (e.g., website, newsletters, social media).
• Provide oversight of research and programmatic staff and interns (e.g., graduate, medical, and undergraduate students) who support the Office's initiatives, evaluations, research endeavors, advocacy activities, etc.
• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Qualifications

Education: Master's Degree in Public Health, Social Sciences, Political Science, or other related field.

Experience: 3 years of experience as a program manager, project manager or related occupation in health related program management.

Skills

• Managing health-related programs including strategic planning, operational oversight, financial management, program coordination.
• Preparing and managing grant proposals and budgets.
• Leading evaluations of health related programs.
• Project management and tracking goals/deliverables, demonstrating exceptional planning and organizational skills.
• Managing teams and overseeing the direct work of program staff and interns.
• Managing communication and dissemination efforts for internal and external audiences, and excellent interpersonal, written, and oral communication skills.
• Establishing priorities, managing shifting priorities, and handling numerous time-sensitive projects with multiple tasks and deadlines.
• Driving the goals of an organization and key initiatives, by engaging with stakeholders and/or supporters from different backgrounds.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Pay & Benefits

Pay range: $119,517 to $127,925 per annum.

Benefits: PTO, Health, 403(b) plan, and education reimbursement.

Location: 300 Pasteur Drive, Stanford, CA 94305

To apply: Send CV to oche-recruiting@stanford.edu