Administrative Services Manager 1

About the role

Join the Bureau for Family Assistance (BFA) as the Director of Accounting Services in the Finance Division. This leadership position oversees accounting and payment processing functions that support the delivery of critical economic assistance services. The role ensures compliance with guidelines, maintains operational continuity, and supports the Bureau’s financial functions.

Responsibilities

• Provide comprehensive, statewide oversight of accounts payable and accounts receivable functions within state financial systems (including wvOASIS and PATH).
• Review and audit payment entries, travel reimbursement requests, P‑card transactions, refunds, and field transactions for accuracy and regulatory compliance.
• Manage routine financial workflows such as county office deposits, grant refund payments, invoicing, and payment processing.
• Assist with the annual GAAP year‑end reporting process and monitor financial compliance for section Memorandums of Understanding (MOUs).
• Direct unit operations, including personnel duties: approve leave and timecards, assign workloads, conduct employee performance appraisals (EPAs), provide staff training, and oversee hiring for vacancies.
• Develop, update, and maintain Standard Operating Procedures (SOPs) for the accounting unit to ensure stable operational workflows.
• Coordinate the Bureau’s participation in the annual single audit by assigning payment sample requests, gathering backup documentation, and monitoring progress to meet audit deadlines.
• Serve as liaison and point of contact for internal and external inquiries regarding payment processing for the Bureau.

Qualifications

• Graduation from a regionally accredited college or university with a degree in the area of assignment.
• Experience may substitute for the training requirement on a year‑for‑year basis.
• Four years of full‑time or equivalent part‑time paid administrative or supervisory experience in the area of assignment.
• Valid driver’s license may be required.

Benefits

• 12 paid holidays
• Tuition reimbursement
• Paid vacation and sick leave
• Medical and life insurance
• Retirement plans
• Additional benefits as part of a full benefits package