Administrative Secretary, Technology Site Specialist & Regis

Part-time position, 29 ½ hours per week.

About the Role

The Administrative Secretary, Technology Site Specialist, and Registrar serves as the primary administrative professional in the school office and plays a critical role in ensuring efficient daily operations. This position provides leadership in office management while delivering high-quality customer service to students, staff, parents, and community members. The role performs a wide range of administrative functions, technology-related services, and clerical duties.

Responsibilities

Administrative and Office Leadership

• Serve as the lead secretary and primary point of contact for the school office.
• Answer phones and respond to inquiries with professionalism and efficiency.
• Welcome and assist visitors, ensuring a positive and safe school environment.
• Manage incoming and outgoing mail, email, and documents.
• Maintain accurate student and school records in both digital and paper formats.
• Demonstrate strong working knowledge of Google Suite and/or Microsoft Office.
• Support administrators, teachers, and staff with clerical and organizational needs.
• Schedule appointments, meetings, and events; provide reminders and coordination support.
• Prepare agendas, correspondence, and take meeting minutes as needed.
• Order, organize, and maintain office and instructional supplies.
• Handle confidential information with a high level of discretion and professionalism.
• Manage and reconcile all school financial accounts in accordance with district policies.
• Perform other duties as assigned by administration.

Technology Site Specialist

• Maintain student devices consisting of MacBook Neo laptops.
• Prep devices for all standardized tests.
• Assist staff with computers.
• Update, troubleshoot, and maintain technology.
• Willingness to learn new technology.
• Work within District Technology Guidelines.

Registrar

• Manage School and Students' PowerSchool accounts.
• Assist students and families with the registration process.
• Coordinate efforts with school administration and staff from other schools.
• Update and maintain student transcripts.
• Track students' progress towards graduation.

Requirements

• High school diploma, GED, or equivalent (as reviewed by Human Resources).
• Previous office or administrative experience recommended; school-based experience preferred.
• Demonstrated leadership or capacity to manage front office systems preferred.
• Strong computer skills, including proficiency in Microsoft Office and/or Google Suite.
• Experience with financial recordkeeping, bookkeeping, or accounting is strongly preferred.
• Working knowledge of PowerSchool preferred.
• Excellent organizational, multitasking, and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism at all times.
• Proven problem-solving skills and ability to work independently.
• References demonstrating integrity, reliability, and dependability.
• Competence in reading, writing, and basic math.
• Basic First Aid knowledge is helpful, with willingness to assist students as needed.
• Ability to build and maintain positive relationships with students, staff, and community members.
• All applicants must be fingerprinted and successfully pass a criminal background check.

Pay

$19.36 to $20.52 per hour.