Administrative Secretary - Registrar

We need to output HTML fragment with sections: About the role? The posting includes JOB SUMMARY, MINIMUM REQUIRED QUALIFICATIONS, PREFERRED QUALIFICATIONS, ESSENTIAL FUNCTIONS & RESPONSIBILITIES, plus metadata like Work Calendar, FTE, Contract Status, FLSA, Reports To, Starting Wage, Salary Schedule/Lane, Benefits, Anticipated Start Date, Priority Screen Date, Positions Available, etc. We need to include sections only when posting has real, specific content. Use

for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to map content accordingly. We have: - Job summary: could be "About the role" or "Job Summary". Use

About the role

with

containing the summary. - Minimum required qualifications: could be "Requirements" or "Qualifications". Use

Requirements

with

• items. - Preferred qualifications: could be "Preferred Qualifications" maybe under same heading? Could combine? But we need separate sections only if content. Could have

  Preferred Qualifications

  with list. - Essential functions & responsibilities: could be "Responsibilities". Use

  Responsibilities

  with list. - Pay: Starting Wage: $43,730 annually. Also Salary Schedule/Lane: 48/M. So we have pay info. Use

  Pay

  with

  maybe. - Benefits: "Benefits: Eligible". That's specific enough? It says Benefits: Eligible. That's a statement. Could include

  Benefits

  with

  Eligible.

  - Schedule: Work Calendar: 242FTE: 1.0 (40 Hours per Week). Also maybe schedule info. Use

  Schedule

  with

  Full-time, 1.0 FTE (40 hours per week). Work calendar: 242 (maybe days?). We'll include. - Contract Status: Contract. Could be included in Schedule or maybe a separate metadata but we can fold into Schedule or a short

  under Schedule. - Reports To: Principal or Administrative Designee. Could be included in About the role? Might be separate but we can include in About the role paragraph. - Anticipated Start Date: 10/10/2026. Priority Screen Date: 09/20/2026. Positions Available: 1. Position Open Until Filled. Could be included in About the role or a separate "Details" but we only have allowed headings list; we could put them in About the role paragraph. We must not repeat job title as heading. No Job ID etc. We must remove boilerplate like EEO, non-discrimination, accommodation request, etc. Also remove the "Physical Demands Form" and the non-discrimination statement. We must preserve all substantive information. So we need to include all the qualifications, responsibilities, etc. Let's extract details: Job Summary text: *The Administrative Secretary - Registrar provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; provides effective communication with parents, students, and school administration; maintains student records and files, assists with required activities in the guidance department, oversees assigned site programs and activities; maintains automated student information system, and ensuring efficient implementation of assigned functions.* We'll put that in a

  . Minimum Required Qualifications: - High school or equivalent - Minimum of two (2) years of experience as a Secretary or Administrative Assistant - Proficient in Microsoft Office Suite, PowerPoint, Word, Excel, Office 365, and MS Forms - Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications - Ability to operate standard office equipment, computer, phone, copy, and fax machine, etc. Also note: All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.* (that's a requirement). Include as bullet. Preferred Qualifications: - Experience using PowerSchool, Business Plus, and Kronos - Experience performing standard bookkeeping - Experience maintaining the department website and other public-facing communications - Experience preparing and supporting meetings, taking accurate minutes - Proficiency in another language including the ability to read, write, speak, and understand Essential Functions & Responsibilities (list many). We'll need to convert each sentence into bullet items. Let's parse: - Performs enrollment and withdrawal activities on the automated student information system and prepares and maintains permanent student records and cumulative folders for all students to ensure compliance with financial, legal, state, or federal requirements - Reviews established guidelines in evaluating incoming student transcripts to ensure their conformance with district grading, curriculum, and course credit systems - Process a wide variety of documents and materials (e.g., student registration, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements - Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student data, alumni data, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference under established administrative guidelines and legal requirements for the Guidance office and student records - Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance - Analyze data and research a variety of topics (e.g., current practices, poli ies, education codes, required enrollment processes, etc.), using basic math calculations, fractions, percentages, or ratios, to provide support and recommendations that address a variety of school sites, district departments, and requirements - Compile data from a wide variety of sources (e.g., student records, calendars, expenditures/budget, internet research, truancy reports, etc.) to prepare reports, make recommendations, and prepare information for the assigned administrator - Supports assigned administrative personnel to assist with academic functions and responsibilities - Work with budgets and maintain accurate financial records and payments for school finances - Assist a variety of departments (e.g., guidance office, etc.) in determining the type of complexity of student services to be offered - Process assigned work activities (e.g., ordering diplomas and certificates, etc.) by prioritizing schedules and assignments, monitoring processes to ensure competition within established guidelines - Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders - Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication and provide direction - Maintains school website and provides frequent updates for activities and announcements - Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions - Take and transcribe minutes for department meetings to provide accurate recording of events - Support a team environment by collaborating with own and other work units to effectively perform the duties of the position - Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines - Adapt to changing work priorities and work with frequent interruptions, as required - As needed, roll, push, pull, bend, reach, stoop, kneel, crouch, crawl, and lift up to 30 pounds - Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively - Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit Also note: EMPLOYEE SUPERVISORY RESPONSIBILITIES: No (could be included but not needed). We could include as a bullet under Responsibilities: No supervisory responsibilities. Pay: Starting Wage: $43,730 annually. Salary Schedule/Lane: 48/M. Benefits: Eligible. Schedule: Work Calendar: 242 (maybe days per year?). FTE: 1.0 (40 Hours per Week). Contract Status: Contract. FLSA Status: Non-Exempt. Reports To: Principal or Administrative Designee. Anticipated Start Date: 10/10/2026. Priority Screen Date: 09/20/2026. Positions Available: 1. Position Open Until Filled. We need to include these specifics. Where to put? Could be under About the role paragraph: include start date, positions available, etc. Or we could create a "Details" section but not in allowed headings. The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put metadata like start date, positions available, reports to, contract status, FLSA under About the role or Schedule? Probably About the role is appropriate for general info. We'll create:

  About the role

  ... job summary ...

  Reports to: Principal or Administrative Designee. Contract status: Contract. FLSA status: Non‑Exempt. FTE: 1.0 (40 hours per week). Work calendar: 242 days. Anticipated start date: 10/10/2026. Priority screen date: 09/20/2026. Positions available: 1 (open until filled).

  That includes all metadata. Then

  Requirements

  with list of minimum qualifications. Then

  Preferred Qualifications

  with list. Then

  Responsibilities

  with list of essential functions. Then

  Pay

  with

  Starting wage: $43,730 annually. Salary schedule/lane: 48/M.

  Then

  Benefits

  with

  Eligible.

  Then

  Schedule

  maybe redundant but we already included schedule info in About the role. However we need to avoid duplicate content. The instructions: Prefer a few substantive sections over many thin ones. We could omit Schedule section if we already included schedule info in About the role. But we need to include a section only when posting has real, specific content for it. We have schedule info, but we already placed it in About the role. Could we still have a Schedule section with that info? That would duplicate. Better to not duplicate; we can keep schedule info in About the role and not create a separate Schedule section. The instructions: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It's examples, not mandatory to use all. So we can omit Schedule. We must not include Skills section unless we have specific skills content. We have qualifications and preferred qualifications; we could combine them under Requirements and Preferred Qualifications. No separate Skills. We must not include placeholder text like "commensurate with experience". We have none. Now produce HTML fragment. Make sure to properly escape any special characters? Not needed. We'll output:

  About the role

  The Administrative Secretary - Registrar provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; provides effective communication with parents, students, and school administration; maintains student records and files, assists with required activities in the guidance department, oversees assigned site programs and activities; maintains automated student information system, and ensuring efficient implementation of assigned functions.

  Reports to: Principal or