Administrative Secretary - Teaching and Learning
Work Calendar: 242 Day; FTE: 1.0 (40.0 Hours per Week); Contract Status: Contract; FLSA Status: Non-Exempt; Reports To: Assigned Administrative Designees; Starting Wage: $47,091 annually; Salary Schedule/Lane: 48/H; Benefits: Eligible; Anticipated Start Date: 11/2/2026; Priority Screen Date: 10/19/2026; Positions Available: One (1) Vacancy.
About the role
The Administrative Secretary --Teaching and Learning provides a wide variety of complex and confidential administrative and secretarial support to administrators and teachers on special assignment in different academic areas and offices. The position will effectively communicate with parents, students, teachers, and school administrators; coordinate and oversee department functions and procedures; have oversight of site programs and activities; and ensure efficient implementation of assigned functions. This position will report to multiple assigned supervisors in the department and will also support their respective team members as appropriate.
Responsibilities
- Oversee the work activities within the department and office to organize the schedule and assignments, monitor progress, and ensure completion within established guidelines
- Compile data from a wide variety of sources (e.g., MS Office Forms, timesheets, calendars, expenditures/budget, internet research, etc.) to analyze data, prepare reports, make recommendations, and prepare information for assigned supervisors and district offices
- Perform standard bookkeeping, including monitoring expenditures and encumbrances using information from accounting software, and maintain accurate records
- Utilize Excel spreadsheets efficiently to produce graphs and tables, perform calculations, and automation to process large volumes of data, and merge data into other documents
- Create and maintain a variety of records and process documents to build systems for workflow
- Maintain a wide variety of manual and electronic documents, web-based documents,