Administrative Secretary III - Confidential - Sheriff's Office (County Promotional Only)

About the role

The County of San Mateo Sheriff's Office is seeking a highly motivated individual with strong administrative and interpersonal skills for the position of Administrative Secretary III - Confidential. This position is responsible for executing a wide array of intricate secretarial and office administrative tasks to provide comprehensive support to the Executive Team and the Professional Standards Bureau, along with other associated management staff as required.

Responsibilities

• Provide high-level administrative and operational support to executive leadership while managing sensitive and confidential matters with professionalism and discretion.
• Act as a liaison between our office and other elected officials, community leaders, Sheriff’s Office employees, and the public, demonstrating exceptional communication skills.
• Manage multiple assignments simultaneously, maintaining meticulous attention to detail and prioritizing tasks effectively.
• Utilize advanced proficiency in the Microsoft Office suite, including Word, Excel, and PowerPoint, to create polished documents and presentations.
• Demonstrate strong customer service and independent problem-solving skills, ensuring the smooth coordination of appointments, meetings, and events.
• Order and maintain office supplies.

Requirements

• One year of secretarial experience providing responsible office and administrative support assistance OR three years of general clerical or office support experience.
• Knowledge of standard office administrative and secretarial practices and procedures, including filing and business letter writing.
• The operation of common office equipment, including a word processor and personal or online computer equipment.
• Policies and procedures related to the division to which assigned.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Business arithmetic, including percentages and decimals.
• Record-keeping principles and practices.
• Basic supervisory principles and practices.
• Basic budgeting principles and practices.

Qualifications

• Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is: One year of secretarial experience providing responsible office and administrative support assistance OR three years of general clerical or office support experience.

Skills

• Standard office administrative and secretarial practices and procedures, including filing and business letter writing.
• The operation of common office equipment, including a word processor and personal or online computer equipment.
• Policies and procedures related to the division to which assigned.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Business arithmetic, including percentages and decimals.
• Record-keeping principles and practices.
• Basic supervisory principles and practices.
• Basic budgeting principles and practices.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.

Rewarding aspects of the job

• Your work will have a direct impact on all those the Sheriff’s Office serves, both inside and outside the organization.
• You will have the opportunity to foster positive relationships and make a meaningful impact working with various stakeholders such as elected officials, community leaders, Sheriff’s Office employees, and the public.

Challenging aspects of the job

• This position operates in a fast-paced executive environment requiring exceptional judgment, adaptability, and discretion.
• Success requires the ability to manage competing priorities, anticipate needs, coordinate projects simultaneously, and maintain accuracy while working under tight deadlines.
• Strong organizational skills, attention to detail, initiative, and the ability to effectively navigate changing priorities are essential.

Notes

• Note: The eligible list generated from this recruitment may be used to fill future extra help, term, unclassified, and regular classified vacancies.
• Note: Applications for this position will only be accepted online.
• Note: Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form.
• Note: A resume will not be accepted as a substitute for the required application materials.
• Note: Online applications must be received by the Human Resources Department before midnight on the final filing date.