Administrative Secretary II – State Police Academy

About the role

The Department of State Police is seeking an Administrative Secretary at our State Police Academy.

Responsibilities

• Score up to 250 academic exams and maintain complete and accurate academic records for 250 individuals at a time
• Compute grade point averages for up to 250 trainees that determine their seniority upon graduation
• Perform secretarial duties of a confidential manner to ensure the timely processing of information
• Produce transcripts as requested
• Maintain organizational chart for the unit
• Respond to inquiries from other agencies and the general public; refer inquiries to appropriate parties for action
• Receive and screen visitors and telephone calls
• Review and process travel and reimbursement paperwork for unit
• Process training proposals for municipal training
• Prepare and coordinate unit postings
• Prepare and process teletype requests and notifications
• Coordinate and process paperwork and related materials for the Recruit Training Troop class orientation, including exam materials and exit interviews
• Type, compose and/or prepare correspondence, reports and memoranda for signature according to standard procedure
• Perform clerical activities such as bulk mailings for the State Police Academy, opening and routing daily mail and correspondence, scheduling appointments
• Maintain files and records according to unit/agency procedures
• Operate standard office equipment such as a photocopier, telephone, fax machine, shredder, and computer

Requirements

• High school diploma or equivalent
• At least five (5) years of full-time, or equivalent part-time, experience in clerical or secretarial work
• OR any equivalent combination of the required experience and substitutions below

Qualifications

• An Associate's degree may be substituted for two (2) years of the required experience

Pay

Salary: $66,367.86

Schedule

Full-time, Day shift

Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.