Administrative Secretary

About the role

The Department of Surgery at Macon & Joan Brock Virginia Health Sciences at Old Dominion University seeks an Administrative Secretary to support the team.

Responsibilities

• Answer phones and handle correspondence, including subpoenas
• Schedule meetings and lectures
• Manage surgical postings
• Inform staff and physicians of conflicting appointments
• Aid in scheduling clinic operations, including answering calls, scheduling appointments, and obtaining demographic information to be entered into the EHR
• Handle travel arrangements and reimbursements through Chrome River
• Transcribe physician letters using a dictaphone and format and proof for grammar and punctuation
• Open and distribute incoming and outgoing mail
• Manage legal matters related to pending court cases, coordinate depositions, and arrange court appearances
• Prepare PowerPoint presentations
• Assist with manuscripts and journal articles as needed
• Provide backup assistance for adjacent faculty members

Requirements

Computer experience in word processing, spreadsheets, graphics, and database software is required. High school diploma is preferred, with experience with an EHR being advantageous.