ADMINISTRATIVE SECRETARY - 09292026- 81227

About the role

Opening Date/Time: 09/29/2026 12:00AM Central Time; Closing Date/Time: 10/12/2026 11:59PM Central Time. Job Type: Full-Time. Location: Nashville, TN. Department: Human Services. Position located in the Division of Rehabilitation Services, Tennessee Blind Enterprises. This is a hybrid position requiring a criminal background check. For more information, visit: https://www.tn.gov/content/dam/tn/human-services/documents/HRC0022367_Admin_Secretary_Davidson_101226.pdf

Responsibilities

• Performs a variety of routine clerical functions such as compiling/assembling information for dissemination.
• Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
• Audits employee time sheets and business relevant documents for accuracy and completeness.
• Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e-mail, or personal contact.
• Provides polite and effective customer service to all individuals that contact the agency.

Requirements

Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Qualifications

Necessary Special Qualifications: Applicants for this class may be required to: Complete a criminal history disclosure form in a manner approved by the appointing authority; Agree to release all records involving their criminal history to the appointing authority; Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Skills

Competencies: Manages Ambiguity, Manages Complexity, Action Oriented, Plans and Aligns, Resourcefulness.

Knowledge: Clerical, Customer and Personal Service.

Skills: Active Learning and Listening, Speaking, Reading Comprehension, Service Orientation, Time Management.

Abilities: Written Comprehension, Speech Recognition.

Tools & Equipment: Personal Computer, Telephone, Copy Machine, Scanner, Calculator.

Pay

Salary (Monthly): $3,229.00 - $4,041.00; Salary (Annually): $38,748.00 - $48,492.00.

Schedule

Hybrid position (remote and on-site work).