Administrative Receptionist - Mailroom Assistant

About the role

Your browser does not support the video tag. The Administrative Receptionist - Mailroom Assistant is a key front-line representative of Bosselman Enterprises, responsible for delivering exceptional customer service, answering and directing incoming calls, managing front desk operations, and handling mailroom and administrative tasks. This role ensures a welcoming environment for visitors and employees while maintaining efficient and organized office and mailroom processes.

Responsibilities

• Handles a wide variety of incoming calls for the corporate office, providing prompt, efficient, and courteous service.
• Screens and routes calls appropriately by identifying the service, department, or individual involved.
• Greets and assists customers/clients entering the corporate office with professionalism and proficiency.
• Maintains a clean and presentable lobby area.
• Sorts and distributes incoming and outgoing mail (USPS, certified mail, UPS, FedEx).
• Processes outgoing mail using the folder inserter machine for company checks.
• Orders and maintains inventory of office, breakroom, and copier supplies.
• Organizes and totals checks for daily deposits; balance cash on hand monthly.
• Provides stamps and change to employees as needed.
• Aids in scheduling and hospitality for the community room.
• Supports fleet vehicle check-out and maintenance tracking.
• Aids the Accounts Payable department with reconciling statements, requesting invoice copies, and updating mailing addresses.
• Maintains confidentiality of sensitive information.
• Provides assistance to department team members as needed.
• Ensures regular and consistent attendance and punctuality.
• Delivers friendly and competent customer service.
• Promotes a positive and enthusiastic work environment.
• Assists in other duties, as assigned.

Requirements

• High school diploma or GED.
• Three to five years of related experience or training, or an equivalent combination of education and experience.
• Basic telephone skills.
• Basic computer proficiency, including familiarity with Microsoft Excel.
• Excellent communication and organizational skills.
• Ability to multitask and work independently.
• Self-motivation.
• Confidentiality.
• English communication ability.

Qualifications

• Must have basic telephone skills.
• Must have basic computer proficiency, including familiarity with Microsoft Excel.
• Must have excellent communication and organizational skills.
• Must be able to multitask and work independently.
• Must be self-motivated.
• Must be able to maintain confidentiality.
• Must be able to communicate in English.

Skills

• Basic telephone skills.
• Basic computer proficiency, including familiarity with Microsoft Excel.
• Excellent communication and organizational skills.
• Ability to multitask and work independently.
• Self-motivation.
• Confidentiality.
• English communication ability.

Benefits

• Paid vacation.
• 401K and matching contributions.
• Health, dental and vision insurance.
• Short and long term disability insurance.
• Life insurance.
• A clearly defined path for growth.
• On-demand pay with PayActiv (access to earned but not yet paid wages).
• Many other benefits.

Pay

Not specified.

Schedule

Not specified.